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SUBPART 204.72--CONTRACTOR IDENTIFICATION

(Revised October 01, 2001)

 

 



 204.7200 Scope of subpart.
 204.7201 Definitions.
 204.7202 General.
 204.7202-1 CAGE codes.
 204.7202-2 DUNS numbers.
 204.7202-3 TINs.
 204.7203 Responsibilities of contracting officers.
 204.7204 Maintenance of the CAGE file.
 204.7205 Novation agreements, mergers and sales of assets.
 204.7206 Using CAGE codes to identify agents and brokers.
 204.7207 Solicitation provision.


204.7200  Scope of subpart.

This subpart prescribes uniform policies and procedures for identification of commercial and Government entities when it is necessary to—

 

      (a)  Exchange data with another contracting activity, including contract administration activities and contract payment activities, or comply with the reporting requirements of Subpart 204.6; or

 

      (b)  Identify contractors for the purpose of developing computerized acquisition systems or solicitation mailing lists.

 

204.7201  Definitions.

 

      (a)  “Commercial and Government Entity (CAGE) code” means—

 

              (1)  A code assigned by the Defense Logistics Information Service (DLIS) to identify a commercial or Government entity; or

 

              (2)  A code assigned by a member of the North Atlantic Treaty Organization (NATO) that DLIS records and maintains in the CAGE master file.  This type of code is known as an “NCAGE code.”

 

      (b)      “Contractor identification code” means a code that the contracting office uses to identify an offeror.  The three types of contractor identification codes are CAGE codes, Data Universal Numbering System (DUNS) numbers, and Taxpayer Identification Numbers (TINs).

 

204.7202  General.

 

204.7202-1  CAGE codes.

 

      (a)  DLIS assigns or records and maintains CAGE codes to identify commercial and Government entities.  DoD 4000.25-5-M, Military Standard Contract Administration Procedures (MILSCAP); Volume 7 of DoD 4100.39-M, Federal Logistics Information System (FLIS) Procedures Manual; and 253.204-70(b)(5)(ii)(C) prescribe use of CAGE codes.

 

      (b)(1)  If a prospective contractor must register in the Central Contractor Registration (CCR) database (see Subpart 204.73) and does not have a CAGE code, DLIS will assign a CAGE code when the prospective contractor submits its request for registration in the CCR database.

 

      (2)  If registration in the CCR database is not required, the prospective contractor’s CAGE code is not already available in the contracting office, and the prospective contractor does not respond to the provision at 252.204-7001, Commercial and Government Entity (CAGE) Code Reporting, use the following procedures:

 

              (i)  To identify the prospective contractor’s CAGE code, use—

 

                    (A)  The monthly H-series CD ROM that contains the H-4/H-8 CAGE master file issued by DLIS.  (Their address is:  Customer Service, Federal Center, 74 Washington Avenue, North, Battle Creek, MI  49017-3084.  Their telephone number is:  toll-free 1-888-352-9333;

 

                    (B)  The on-line access to the CAGE file through the Defense Logistics Information System;

 

                    (C)  The on-line access to the Defense Logistics Agency (DLA) CAGE file through the DLA Network or dial-up capability; or

 

                    (D)  The Internet to access the CAGE Lookup Server at http://www.dlis.dla.mil/cageserve.htm.

 

              (ii)  If no CAGE code is identified through use of the procedures in paragraph (b)(2)(i) of this subsection, ask DLIS to assign a CAGE code.  Submit a DD Form 2051, Request for Assignment of a Commercial and Government Entity (CAGE) Code, (or electronic equivalent) to the address in paragraph (b)(2)(i)(A) of this subsection, ATTN:  DLIS-SBB.  The contracting office completes Section A of the DD Form 2051, and the contractor completes Section B.  The contracting office must verify Section B before submitting the form.

 

      (c)  Direct questions on obtaining computer tapes, electronic updates, or code assignments to DLIS Customer Service:  toll-free (888) 227-2423 or (888) 352-9333; DSN 932-4725; or commercial (616) 961-4725.

 

204.7202-2  DUNS numbers.

Requirements for use of DUNS numbers are in FAR 4.602(d) and 4.603.

 

204.7202-3  TINs.

Requirements for use of TINs are in FAR Subpart 4.9.

 

204.7203  Responsibilities of contracting officers.

 

      (a)  Assist offerors in obtaining the required CAGE codes.

 

      (b)  Do not deny a potential offeror a solicitation package because the offeror does not have a contractor identification code.

 

      (c)  Consider requesting a CAGE code at the time a potential offeror is sent a solicitation package or added to the mailing list to ensure that a code is assigned in sufficient time to process the DD Form 350, Individual Contracting Action Report, without delay.

 

204.7204  Maintenance of the CAGE file.

 

      (a)  DLIS will accept written requests for changes to CAGE files, other than name changes, from the following entities:

 

              (1)  The entity identified by the code.  The entity must use company letterhead to forward the request.

 

              (2)  The contracting office.

 

              (3)  The contract administration office.

 

      (b)  Submit requests for changes to CAGE files on DD Form 2051, or electronic equivalent, to—

 

                    Defense Logistics Information Service

                    DLIS-SBB

                    Federal Center

                    74 Washington Avenue, North

                    Battle Creek, MI  49017-3084.

                    Telephone Numbers:  toll-free (888) 352-9333,

                          DSN 932-4725,

                          commercial (616) 961-4725.

                    Facsimile:  (616) 961-4388, 4485.

 

      (c)  The contracting officer responsible for execution of a change-of-name agreement (see FAR Subpart 42.12) must submit the agreement to DLIS-SBB.  If there are no current contracts, each contracting and contract administration office receiving notification of changes from the commercial entity must forward a copy of the change notice annotated with the CAGE code to DLIS-SBB unless the change notice indicates that DLIS-SBB already has been notified.

 

      (d)  Additional guidance for maintaining CAGE codes is in Volume 7 of DoD 4100.39-M, Federal Logistics Information System (FLIS) Procedures Manual.

 

204.7205  Novation agreements, mergers and sales of assets.

Contracting officers shall process and execute novation agreements in accordance with FAR Subpart 42.12, Novation and Change-of-Name Agreements.  These actions are independent of code and name assignments made as a result of the occasion which created the need for the novation agreement.  The maintenance activity will determine which entity(s) will retain the existing code(s) and which entities will be assigned new codes.  The contracting officer responsible for processing the novation agreement shall provide the maintenance activity with the following information:

 

      (a)  Name(s), address(es), and code(s) of the contractor(s) transferring the original contractual rights and obligations (transferor).

 

      (b)  Name(s), address(es), and code(s) (if any) of the entity who is the successor in interest (transferee).

 

      (c)  Name(s), address(es), and code(s) (if any) of the entity who is retaining or receiving the rights to the technical data.

 

      (d)  Description of the circumstances surrounding the novation agreement and especially the relationship of each entity to the other.

 

204.7206  Using CAGE codes to identify agents and brokers.

Authorized agents and brokers are entities and, as such, may be assigned CAGE codes for identification and processing purposes.

 

      (a)  A single CAGE code will be assigned to the agent/broker establishment in addition to any codes assigned to the entities represented by the agent/broker, i.e., only one code will be assigned to a specific agent/broker entity regardless of the number of firms represented by that agent/broker.

 

      (b)  Additional codes may be assigned to an agent/broker if they meet the criteria for assigning additional codes for entities, e.g., different location.

 

      (c)  Codes will not be assigned to an agent/broker in care of the entity being represented or in any way infer that the agent/broker is a separate establishment bearing the name of the entity represented by the agent/broker.

 

204.7207  Solicitation provision.

Use the provision at 252.204-7001, Commercial and Government Entity (CAGE) Code Reporting, in solicitations when--

 

      (a)  The solicitation does not include the clause at 252.204-7004, Required Central Contractor Registration; and

 

      (b)  The CAGE codes for the potential offerors are not available to the contracting office.

 


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