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subpart 207.1--acquisition plans

(Revised April 27, 2011)

 

 



 207.102 Policy.
 207.103 Agency-head responsibilities.
 207.104 General procedures.
 207.105 Contents of written acquisition plans.
 207.106 Additional requirements for major systems.
 207.170 Consolidation of contract requirements.
 207.170-1 Scope.
 207.170-2 Definitions.
 207.170-3 Policy and procedures.
 207.171 Component breakout.
 207.171-1 Scope.
 207.171-2 Definition.
 207.171-3 Policy.
 207.171-4 Procedures.
 207.172 Human research.


207.102  Policy.

 

      (a)(1)  See 212.102 regarding requirements for a written determination that the commercial item definition has been met when using FAR Part 12 procedures.

 

207.103  Agency-head responsibilities.

 

      (d)(i)  Prepare written acquisition plans for—

 

                    (A)  Acquisitions for development, as defined in FAR 35.001, when the total cost of all contracts for the acquisition program is estimated at $10 million or more;

 

                    (B)  Acquisitions for production or services when the total cost of all contracts for the acquisition program is estimated at $50 million or more for all years or $25 million or more for any fiscal year; and

 

                    (C)  Any other acquisition considered appropriate by the department or agency.

 

              (ii)  Written plans are not required in acquisitions for a final buy out or one-time buy.  The terms "final buy out" and "one-time buy" refer to a single contract that covers all known present and future requirements.  This exception does not apply to a multiyear contract or a contract with options or phases.

 

      (e)  Prepare written acquisition plans for acquisition programs meeting the thresholds of paragraphs (d)(i)(A) and (B) of this section on a program basis.  Other acquisition plans may be written on either a program or an individual contract basis.

 

      (g)  The program manager, or other official responsible for the program, has overall responsibility for acquisition planning.

 

      (h)  For procurement of conventional ammunition, as defined in DoDD 5160.65, Single Manager for Conventional Ammunition (SMCA), the SMCA will review the acquisition plan to determine if it is consistent with retaining national technology and industrial base capabilities in accordance with 10 U.S.C. 2304(c)(3) and Section 806 of Pub. L. 105-261.  The department or agency--

 

              (i)  Shall submit the acquisition plan to the address in PGI 207.103(h) (Pop-Up Window or PGI Viewer Mode).

 

              (ii)  Shall not proceed with the procurement until the SMCA provides written concurrence with the acquisition plan.  In the case of a non-concurrence, the SMCA will resolve issues with the Army Office of the Executive Director for Conventional Ammunition.

 

207.104  General procedures.

In developing an acquisition plan, agency officials shall take into account the requirement for scheduling and conducting a Peer Review in accordance with 201.170.

 

207.105  Contents of written acquisition plans.

In addition to the requirements of FAR 7.105, planners shall follow the procedures at PGI 207.105 (Pop-Up Window or PGI Viewer Mode).

 

207.106  Additional requirements for major systems.

 

      (b)(1)(A)  The contracting officer is prohibited by 10 U.S.C. 2305(d)(4)(A) from requiring offers for development or production of major systems that would enable the Government to use technical data to competitively reprocure identical items or components of the system if the item or component were developed exclusively at private expense, unless the contracting officer determines that—

 

                    (1)  The original supplier of the item or component will be unable to satisfy program schedule or delivery requirements;

 

                    (2)  Proposals by the original supplier of the item or component to meet mobilization requirements are insufficient to meet the agency's mobilization needs; or

 

                    (3)  The Government is otherwise entitled to unlimited rights in technical data.

 

              (B)  If the contracting officer makes a determination, under paragraphs (b)(1)(A)(1) and (2) of this section, for a competitive solicitation, 10 U.S.C. 2305(d)(4)(B) requires that the evaluation of items developed at private expense be based on an analysis of the total value, in terms of innovative design, life-cycle costs, and other pertinent factors, of incorporating such items in the system.

 

      (S-70)(1)  In accordance with Section 802(a) of the National Defense Authorization Act for Fiscal Year 2007 (Pub. L. 109-364) and DoD policy requirements, acquisition plans for major weapon systems and subsystems of major weapon systems shall—

 

                    (i)  Assess the long-term technical data and computer software needs of those systems and subsystems; and

 

                    (ii)  Establish acquisition strategies that provide for the technical data and computer software deliverables and associated license rights needed to sustain those systems and subsystems over their life cycle. The strategy may include—

 

                            (A)  The development of maintenance capabilities within DoD; or

 

                            (B)  Competition for contracts for sustainment of the systems or subsystems.

 

                (2)  Assessments and corresponding acquisition strategies developed under this section shall—

 

                    (i)  Be developed before issuance of a solicitation for the weapon system or subsystem;

 

                    (ii)  Address the merits of including a priced contract option for the future delivery of technical data and computer software, and associated license rights, that were not acquired upon initial contract award;

 

                    (iii)  Address the potential for changes in the sustainment plan over the life cycle of the weapon system or subsystem; and

 

                    (iv)  Apply to weapon systems and subsystems that are to be supported by performance-based logistics arrangements as well as to weapon systems and subsystems that are to be supported by other sustainment approaches.

 

      (S-71)  See 209.570 for policy applicable to acquisition strategies that consider the use of lead system integrators.

 

      (S-72)(1) In accordance with section 202 of the Weapon Systems Acquisition Reform Act of 2009 (Pub. L. 111-23), acquisition plans for major defense acquisition programs as defined in 10 U.S.C. 2430, shall include measures that—

 

                    (i) Ensure competition, or the option of competition, at both the prime contract level and subcontract level (at such tier or tiers as are appropriate) throughout the program life cycle as a means to improve contractor performance; and

 

                    (ii) Document the rationale for the selection of the appropriate subcontract tier or tiers under paragraph (S-72)(1)(i) of this section, and the measures which will be employed to ensure competition, or the option of competition.

 

                (2) Measures to ensure competition, or the option of competition, may include, but are not limited to, cost-effective measures intended to achieve the following:

 

                    (i) Competitive prototyping.

 

                    (ii) Dual-sourcing.

 

                    (iii) Unbundling of contracts.

 

                    (iv) Funding of next-generation prototype systems or subsystems.

 

                    (v) Use of modular, open architectures to enable competition for upgrades.

 

                    (vi) Use of build-to-print approaches to enable production through multiple sources.

 

                    (vii) Acquisition of complete technical data packages.

 

                    (viii) Periodic competitions for subsystem upgrades.

 

                    (ix) Licensing of additional suppliers.

 

                    (x) Periodic system or program reviews to address long-term competitive effects of program decisions.

 

                (3) In order to ensure fair and objective “make-or-buy” decisions by prime contractors, acquisition strategies and resultant solicitations and contracts shall—

 

                    (i) Require prime contractors to give full and fair consideration to qualified sources other than the prime contractor for the development or construction of major subsystems and components of major weapon systems;

 

                    (ii) Provide for Government surveillance of the process by which prime contractors consider such sources and determine whether to conduct such development or construction in-house or through a subcontract; and

 

                    (iii) Provide for the assessment of the extent to which the prime contractor has given full and fair consideration to qualified sources in sourcing decisions as a part of past performance evaluations.

 

                (4) Whenever a source-of-repair decision results in a plan to award a contract for the performance of maintenance and sustainment services on a major weapon system, to the maximum extent practicable and consistent with statutory requirements, the acquisition plan shall prescribe that award will be made on a competitive basis after giving full consideration to all sources (including sources that partner or subcontract with public or private sector repair activities).

 

      (S-73) In accordance with section 815 of the National Defense Authorization Act for Fiscal Year 2009 (Pub. L. 110-417) and DoD policy requirements, acquisition plans for major weapons systems shall include a plan for the preservation and storage of special tooling associated with the production of hardware for major defense acquisition programs through the end of the service life of the related weapons system. The plan shall include the identification of any contract clauses, facilities, and funding required for the preservation and storage of such tooling. The Undersecretary of Defense for Acquisition, Technology, and Logistics (USD(AT&L)) may waive this requirement if USD(AT&L) determines that it is in the best interest of DoD.

 

207.170  Consolidation of contract requirements. 

 

207.170-1  Scope.

This section implements 10 U.S.C. 2382.

 

207.170-2  Definitions.

As used in this section—

 

“Consolidation of contract requirements” means the use of a solicitation to obtain offers for a single contract or a multiple award contract to satisfy two or more requirements of a department, agency, or activity for supplies or services that previously have been provided to, or performed for, that department, agency, or activity under two or more separate contracts.

 

“Multiple-award contract” means—

                

     (1)  A multiple-award schedule contract issued by the General Services Administration or Department of Veterans Affairs as described in FAR subpart 8.4;

 

     (2)  A multiple award task-order or delivery-order contract issued in accordance with FAR subpart 16.5; or

 

     (3)  Any other indefinite-delivery, indefinite-quantity contract that an agency enters into with two or more sources for the same line item under the same solicitation.

 

207.170-3  Policy and procedures.

 

      (a)  Agencies shall not consolidate contract requirements with an estimated total value exceeding $6 million unless the acquisition strategy includes—

 

              (1)  The results of market research;

 

              (2)  Identification of any alternative contracting approaches that would involve a lesser degree of consolidation; and

 

              (3)  A determination by the senior procurement executive that the consolidation is necessary and justified. 

 

                    (i)  Market research may indicate that consolidation of contract requirements is necessary and justified if the benefits of the acquisition strategy substantially exceed the benefits of each of the possible alternative contracting approaches.  Benefits may include costs and, regardless of whether quantifiable in dollar amounts—

 

                            (A)  Quality;

 

                            (B)  Acquisition cycle;

 

                            (C)  Terms and conditions; and

 

                            (D)  Any other benefit.

 

                    (ii)  Savings in administrative or personnel costs alone do not constitute a sufficient justification for a consolidation of contract requirements unless the total amount of the cost savings is expected to be substantial in relation to the total cost of the procurement.

 

      (b)  Include the determination made in accordance with paragraph (a)(3) of this section in the contract file.

 

207.171  Component breakout.

 

207.171-1  Scope.

 

      (a)  This section provides policy for breaking out components of end items for future acquisitions so that the Government can purchase the components directly from the manufacturer or supplier and furnish them to the end item manufacturer as Government-furnished material.

 

      (b)  This section does not apply to—

 

              (1)  The initial decisions on Government-furnished equipment or contractor-furnished equipment that are made at the inception of an acquisition program; or

 

              (2)  Breakout of parts for replenishment (see Appendix E).

 

207.171-2  Definition.

“Component,” as used in this section, includes subsystems, assemblies, subassemblies, and other major elements of an end item; it does not include elements of relatively small annual acquisition value.

 

207.171-3  Policy.

DoD policy is to break out components of weapons systems or other major end items under certain circumstances.

 

      (a)  When it is anticipated that a prime contract will be awarded without adequate price competition, and the prime contractor is expected to acquire any component without adequate price competition, the agency shall break out that component if—

 

              (1)  Substantial net cost savings probably will be achieved; and

 

              (2)  Breakout action will not jeopardize the quality, reliability, performance, or timely delivery of the end item.

 

      (b)  Even when either or both the prime contract and the component will be acquired with adequate price competition, the agency shall consider breakout of the component if substantial net cost savings will result from—

 

              (1)  Greater quantity acquisitions; or

 

              (2)  Such factors as improved logistics support (through reduction in varieties of spare parts) and economies in operations and training (through standardization of design).

 

      (c)  Breakout normally is not justified for a component that is not expected to exceed $1 million for the current year's requirement.

 

207.171-4  Procedures.

Agencies shall follow the procedures at PGI 207.171-4 (Pop-Up Window or PGI Viewer Mode) for component breakout.

 

207.172  Human research.

Any DoD component sponsoring research involving human subjects—

 

      (a)  Is responsible for oversight of compliance with 32 CFR Part 219, Protection of Human Subjects; and

 

      (b)  Must have a Human Research Protection Official, as defined in the clause at 252.235-7004, Protection of Human Subjects, and identified in the DoD component’s Human Research Protection Management Plan.  This official is responsible for the oversight and execution of the requirements of the clause at 252.235-7004 and shall be identified in acquisition planning.

 

 

 

 

 


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