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(Revised September 9, 2013)

 

PGI 204.70—UNIFORM  PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERS
(See DFARS 204.70, DFARS/PGI view)

 

PGI 204.7001  Policy.

 

      (c)(i)  Continued contracts are issued solely for administrative reasons and do not constitute a new procurement.  When issuing a continued contract, the contracting officer shall—

 

                    (A)  Obtain approval at a level above the contracting officer before issuance of the continued contract;

 

                    (B)  Assign a procurement instrument identification (PII) number to the continued contract that is different from the PII number assigned to the predecessor contract, using the uniform PII numbering system prescribed in DFARS 204.7002, 204.7003, and 204.7004.  The predecessor contract will retain the PII number originally assigned to it;

 

                    (C)  Find a clear breaking point (for example, between issuance of orders, exercise of options, or establishment of a new line of accounting) to issue the continued contract;

 

                    (D)  Clearly segregate contractual requirements for purposes of Government inspection, acceptance, payment, and closeout.  Supplies already delivered and services already performed under the predecessor contract will remain under the predecessor contract.  This will allow the predecessor contract to be closed out when all inspection, acceptance, payment, and other closeout issues associated with supplies delivered and services performed under the predecessor contract are complete;

 

                    (E)  Include in the continued contract all terms and conditions of the predecessor contract that pertain to the supplies and services yet to be delivered or performed.  At the time it is issued, the continued contract may not in any way alter the prices or terms and conditions established in the predecessor contract;

 

                    (F)  Not evade competition, expand the scope of work, or extend the period of performance beyond that of the predecessor contract;

 

                    (G)  Provide advance notice to the contractor before issuance of the continued contract, to include the PII number and the effective date of the continued contract;

 

                    (H)  Modify the predecessor contract to—

 

                            (1)  Reflect any necessary administrative changes such as transfer of Government property, and make the Government property accountable under the continued contract;

 

                            (2)  Clearly state that future performance (e.g., issuance of orders or exercise of options) will be accomplished under the continued contract; and

 

                            (3)  Specify the administrative reason for issuing the continued contract; and

 

                    (I)  Reference the predecessor contract PII number on the face page of the continued contract to ensure traceability.

 

              (ii)  Sample language for the administrative modification to the predecessor contract is provided below:

 

                    “This modification is issued for administrative purposes to facilitate continued contract performance due to [state the reason for assigning an additional PII number].  This modification is authorized in accordance with DFARS 204.7001(c).

 

                    Supplies and services already acquired under this contract number shall remain solely under this contract number for purposes of Government inspection, acceptance, payment, and closeout.  All future [delivery orders] [task orders] [options exercised] will be accomplished under continued contract XXXXXXX.”

 

PGI 204.7005  Order code monitors.

 

      (b)  Contracting activities submit requests for assignment of or changes in two-character order codes to their respective monitors in accordance with department/agency procedures.

 

              (1)  Order code monitors—

 

                    (i)  Approve requests for additions, deletions, or changes; and

 

                    (ii)  Provide notification of additions, deletions, or changes to Defense Procurement and Acquisition Policy, Program Development and Implementation (OUSD(AT&L) DPAP/PDI), 3060 Defense Pentagon, Washington, DC 20301-3060 or email at osd.pentagon.ousd-atl.mbx.call-order-codes@mail.mil.

 

              (2)  Order code monitors are—

 

ARMY

Office of the Deputy Assistant

Secretary of the Army

(Procurement)

Attn: SAAL-ZP (RM 2E520)

103 Army Pentagon

Washington, DC 20310-0103

 

 

NAVY AND MARINE CORPS

Office of the Assistant Secretary

    of the Navy (RD&A)

1000 Navy Pentagon, Room BF992

Washington, DC 20350-1000

 

 

AIR FORCE

SAF/AQCI

1060 Air Force Pentagon

Washington, DC 20330-1060

 

 

DEFENSE LOGISTICS AGENCY

Defense Logistics Agency

DLA Acquisition Policy

    and Systems Division (J71)

John J. Kingman Road

Fort Belvoir, VA  22060-6221

 

 

OTHER DEFENSE AGENCIES

Defense Procurement

    and Acquisition Policy

Attn: Program Development

and Implementation

3060 Defense Pentagon

Washington, DC 20301-3060

    or email osd.pentagon.ousd-atl.mbx.call-order-codes@mail.mil

 

 

 

              (3)  Order code assignments can be found at http://www.acq.osd.mil/dpap/dars/order_code_assignments.html.

 

PGI 204.7006  Cross reference to Federal Procurement Data System.

DPAP policy letter dated July 8, 2010, subject: Contract Indexing Standard (viewable here) provides detailed guidance and a matrix on mapping PII and supplementary PII numbers stored in the Electronic Document Access system to data elements reported in the Federal Procurement Data System. The attachment for this DPAP policy is provided in the following matrices, which should be used as a cross reference between terms in the DFARS and the Federal Procurement Data System.

 

ELEMENTS NEEDED TO IDENTIFY A DEPARTMENT OF DEFENSE PROCUREMENT ACTION

Procurement Instrument Action Type

 

Required as shown below to uniquely identify the action.
Reference Procurement Instrument (Reference Use Only) Procurement Instrument Identification Number (aka Contract Number) Order Number Modification Number
BPA or Order under a Schedule or other
non-DoD Instrument

E

A

   
Order against a BPA under a Schedule

E

A

B

 
DoD Stand Alone Contract, Purchase
Order, BOA, BPA or other instrument
 


A

   
Order against a DoD Stand Alone
Contract, BOA, BPA or other instrument
 

A

B

 
Modification to a BPA or Order under a
Schedule or other non-DoD Instrument

E

A

 

C

Modification to an Order against a BPA
under a Schedule

E

A

B

D

Modification to a DoD Stand Alone
Contract, Purchase Order, BOA, BPA or
other instrument
 

A

 

C

Modification to an Order against a DoD
Stand Alone Contract, BOA, or BPA
 

A

B

D

 

 

STRUCTURE OF REQUIRED IDENTIFIERS

Key and Description

   Format

   
A - DoD Procurement Instrument Identification Number (PIIN)

Consists of concatenation of following four fields:

Enterprise Identifier - DODAAC of contracting office Fiscal Year in which award is made Procurement Instrument Type Code Serialized Identifier
Six Alphanumeric excluding 'I' and 'O' 2 Numeric 1 Alpha (list) Four Alphanumeric excluding 'I' and 'O'. '0000' is not an acceptable value.;
B - DoD Order Number (Supplementary Procurement Instrument Identification Number (SPIIN)) Four Alphanumeric excluding 'I' and 'O', 'A' and 'P' prohibited in first position. '0000' is not an acceptable value.
C - DoD Procurement Instrument Modification Identifier (Supplementary Procurement Instrument Identification Number (SPIIN)) Six Alphanumeric beginning with 'A' or 'P', excluding 'I' and 'O'. 'P00000' and 'A00000' are not acceptable values
D - DoD Order Modification Identifier (Supplementary Procurement Instrument Identification Number (SPIIN)) Two Alphanumeric excluding 'I' and 'O'. '00' is not an acceptable value.
E -- Non DoD Procurement Instrument Number 4 to 50 Alphanumeric

 

 

FPDS Crosswalk

FPDS FIELD NAME

REF_IDV_PIID

REF_IDV_MODIFI-CATION_NUMBER

PIID

MODIFICATION_NUMBER

BPA or Order under a Schedule or other non-DoD Instrument

E

Use "0"

A

Use "0"

Order against a BPA under a Schedule

A

Use "0"

B*

Use "0"

DoD Stand Alone Contract, Purchase Order, BOA, BPA or other instrument    

A

Use "0"

Order against a DoD Stand Alone Contract, BOA, BPA or other instrument

A

Use "0"

B*

D*

Modification to a BPA or Order under a Schedule or other non-DoD Instrument    

A

C

Modification to an Order against a BPA under a Schedule

A

Use "0"

B*

D*

Modification to a DoD Stand Alone Contract, Purchase Order, BOA, BPA or other instrument    

A

C

Modification to an Order against a DoD Stand Alone Contract, BOA, or BPA

A

Use "0"

B*

D*

* Note that FPDS strips leading zeroes, so that modification 02 to order 0024 is shown as modification 2 to order 24