Section 207 OCI Public Hearing
DPAP and Industrial Policy conducted a public hearing on December 8, 2009 at the GSA Auditorium to hear industry views on Public Law 111-23, Weapon Systems Acquisition Reform Act of 2009, Sec 207, Organizational Conflicts of Interest in Major Defense Acquisition Programs. Attached are the oral presentations by former members of the SARA Panel; Aerospace Industries Association (AIA); Avetissian and Associates, LLC; CSC; Lockheed Martin; Professional Services Council (PSC); and Teledyne Solutions, Inc. Presentations are the official record of the meeting and will be provided to DARS Council for DFARS Case, 2009-D015, Organizational Conflicts of Interest in Major Defense Acquisition Programs. Also provided is the list of attendees.
- SARA Panel
- Aerospace Industries Association (AIA)
- Avetissian and Associates, LLC
- Lockheed Martin
- Professional Services Council (PSC)
- Teledyne Solutions, Inc.
- List of Attendees
DoD Awards Development Contract for 3in1 Tool to Record Field Purchases
On 27 August 2009, DoD awarded a development contract for a program known as the “3in1 Tool.” The objective of this program is to develop a technology-based solution to record and transfer data used by the Defense agencies when conducting cash-and-carry type purchases in circumstances where use of the Government Purchase Card (GPC) generally would be appropriate, but is not feasible. These on-the-spot, over-the-counter, field purchases of supplies and non-personal services are typically encountered in a contingency environment, where the GPC may not work. Currently these purchases are made by Field Ordering Officers (FOO), using a process that is primarily manual and entails face-to-face review and audit of purchases. During an in-person review, FOOs may be exposed to hostile or dangerous conditions.
The 3in1 Tool is a technology-based solution to record and transfer purchase data associated with such field purchases. The 3in1 Tool will capture and record necessary purchase, disbursement, and receiving information; transfer those data to the FOO’s purchase log in the Joint Contingency Contracting System (JCCS); and reorganize FOO purchase data, using JCCS, into reports of interest to local decision-makers. Review and reconciliation of purchase data is available for review daily through controlled access to JCCS-Next Generation by appropriate resource managers, disbursing officers, and contingency contracting officers.
Following a 4 September 2009 kickoff meeting, the program team has undertaken an aggressive schedule. Delivery of 10 pilot devices is due 27 October 2009, with testing to follow.
Other Contingency Contracting Tools
The 3in1 Tool is one of many examples of technology and e-business tools DoD is inserting into the contingency environment to optimize the acquisition process for operational contracted support of the warfighter. Other examples include the following:
- Requirements Generator – Contingency Acquisition Support Module (cASM)
- Government Commercial Purchase Card and Convenience Checks
- Field Ordering Officer Tool (3in1)
- Acquisition Cross Servicing Agreement (ACSA) Global Automated Tracking and Reporting System (AGATRS) system
- JCCS - Supplier Relationship Management (SRM) Application
- Contract Writing System (Next Generation)
- Electronic Document Access (EDA)
- Wide Area Workflow (WAWF)
- Deployable Distribution Standard System (DDSS)
- Quick Compliance Tool Suite (QCTS)
- Contracting Officer Representative (COR) Tool
- Synchronized Predeployment and Operational Tracker (SPOT)
- JCC Handbook Online
- Joint After Action-Report
- GCC Contingency Contracting Websites.
3in1 Tool Program Point of Contact
The point of contact for more information about the 3in1 Tool program is Lt Col Ann Christianson, firstname.lastname@example.org or (703) 699-3728.
SPC Alvin Ramlu, USA (ret), speaks at DoD's third annual AbilityOne Program Recognition Ceremony in honor of National Disabilities Employment Awareness Month. SPC Ramlu was injured while serving in Afghanistan and is now an AbilityOne employee working at a VA call center with Project HIRED. Dr. Ashton Carter, USD(AT&L) and Mr. Shay Assad, Acting DUSD(A&T) hosted the event at the Pentagon on October 20, 2009, and presented awards to AbilityOne employees, DoD procurement officials, and industry.
DPAP/CPIC participated on a panel at a Town Hall meeting held for the Comprehensive Subcontracting Plan Test Program Participants (major defense contractors) and major stakeholders (DCMA, procurement and small business offices). There is a major effort under way, led by the DoD Office of Small Business Programs, to determine if the program is meeting the provisions of the law that established the program and whether the program should continue or, at a minimum, be updated.
In conjunction with NASA and GSA, The Defense Acquisition Regulations System (DARS) Directorate is conducting a series of public meetings to obtain Industry inputs on ensuring that IT products sold to the Government are not counterfeit. Please contact Julian Thrash at email@example.com for more information.
Application submissions will
be open for one week from 8/26/09- 9/2/09. This special cycle will focus on
supporting the Director, DPAP/CPIC with planning, scheduling, and
implementing Peer Reviews DoD wide. Please find additional information at the below link.
Ms. Angie Sawyer, of the Defense Acquisition and Procurement Policy (DPAP) Defense Acquisition Regulations System (DARS) office, recently deployed to Camp Victory, Iraq, for six months. A participant in the DoD Civilian Expeditionary Workforce (CEW) program, Ms. Sawyer supports U.S. Central Command as a procurement analyst for the Joint Contingency Contracting – Iraq (JCC-I) Principal Assistant Responsible for Contracting (PARC) office.
Her duties include support, interface, and monitoring of Joint Contingency Contracting – Iraq/Afghanistan customers and contracting activities. She serves as the focal point for C2X, Field Ordering Officer issues, Synchronized Pre-Deployment and Operational Tracker (SPOT) database, training initiatives, and inventory of white equipment. In addition, Ms. Sawyer provides information and updates to other staffs/commands as required; and she prepares reports, executive summaries and, and briefings for senior officers as required on events and matters of command interest.
Deployed civilian Angie Sawyer (at left) with supervisor Linda Neilson, Deputy Director, DPAP/DARS, at Ms. Sawyer’s farewell party.
On January 23, 2009, DoD reissued Department of Defense Directive (DoDD) 1404.10 under a new title, “Civilian Expeditionary Workforce,” to establish the DoD Civilian Expeditionary Workforce. The CEW allows the Department to rely on a mix of capable military members and DoD civilian employees to meet global national security mission requirements. Through the CEW, a portion of the DoD civilian workforce is trained, cleared, and equipped to rapidly mobilize, assimilate, and respond to expeditionary requirements. Such requirements, typically located away from the normal work locations of DoD civilians, include operational requirements in support of combat operations by the military, contingencies, emergency operations, humanitarian missions, disaster relief, restoration of order, drug interdiction, and stability operations.
Opportunities to participate in the CEW program, as well as answers to frequently asked questions (FAQs) are listed on the CEW website (http://www.cpms.osd.mil/cew/). CEW opportunities also are listed on USAJOBS, the official job site of the US Federal Government (http://www.usajobs.gov). To locate CEW opportunities on USAJOBS, click on Search Jobs, click on Search, click Status, and enter key word CEW. If you are a civilian interested in a CEW opening but do not have the necessary secret clearance, apply for the position and the Department will work with your organization’s security manager to secure interim secret for application/acceptance process.
The Program Acquisition/Contingency Contracting (PACC) Contingency Contracting Team, within the Defense Procurement and Acquisition Policy Directorate (DPAP), is dedicated to improving contracting in expeditionary operations. The Team comprises personnel with expeditionary deployment experience who serve as the authorities and advocates for contingency contracting matters within DoD. Together these personnel are focused on ensuring that future military operations achieve greater effectiveness, efficiency, and transparency. The Team is engaged in several projects to enable effective and efficient contracting in support of deployed forces and humanitarian operations through innovative policy, guidance, and oversight. To ensure policy support aligns with needs, the Contingency Contracting Team partners with the field; for example, by participating in the upcoming U.S. Africa Command (AFRICOM) contracting conference and the Joint Contingency Contracting (JCC) Handbook conference.
AFRICOM Contracting Conference
On 28 July 2009, Scott Calisti, Colonel, USAF, and Deputy Director, PACC, will present “OSD View of Contingency Contracting” during U.S. Africa Command’s 2009 Contracting Conference. DoD’s newest geographic unified command, AFRICOM has administrative responsibility for U.S. military support to U.S. government policy in Africa, including military-to-military relationships with 53 African nations. For more information on AFRICOM, see (http://www.africom.mil/).
Col. Calisti’s presentation will include discussions of the Contingency Contracting Team’s efforts that help AFRICOM:
- Joint Contingency Contracting Handbook,
- Contingency Federal Acquisition Regulation,
- Theater Business Clearance,
- Contractor personnel in the area of responsibility, and
- Additional tools and resources, such as after-action reports and the JCC Website.
Joint Contingency Contracting Handbook Conference
On the heels of the April 2009 release of the second edition of Contingency Contracting: A Joint Handbook for the 21st Century (available at http://www.acq.osd.mil/dpap/pacc/cc/jcchb/), the Contingency Contracting Team has already begun preparations for the next edition. Team members participated in a JCC Handbook conference in Colorado during the week of June 22-26. The conference leveraged the expertise and experiences of contracting officers spanning the Services to streamline information in, increase navigability of, and highlight the relationship between the handbook and the supplemental DVD/website. Together, the pocket-sized handbook and its accompanying DVD provide the essential information, tools, and training for CCOs to meet the challenges they will face, regardless of the mission or environment.
DPAP will partner with DAU to host a training conference for the Contracting Community during the second or third week of May 2010, in Orlando, FL. The 2010 Conference Planning Committee will begin meeting in July 2009 to define the target population for attendance (approximately 1000-1500) and to develop a draft agenda to include general sessions, training sessions, and a Contracting Senior Leader Offsite.
On May 4-6, 2009, DPAP sponsored an Interagency Contingency Contracting Conference in Orlando, Florida, in conjunction with the DoD Senior Leader Offsite and Pricing Conference. The purpose of this conference was twofold: (1) to allow members of the contingency contracting community of practice (CoP) to familiarize one another in greater detail on individual agency processes, procedures, capabilities, and constraints in response to catastrophic disaster contracting support; and (2) to solidify key points of contact in hopes of building more efficient and effective response frameworks, plans, and actions.
Conference attendees represented the Assistant Secretary of Defense (Homeland Defense), Center for Strategic and International Studies, Commission on Wartime Contracting, Defense Acquisition University, Defense Contract Audit Agency, Defense Contract Management Agency, Defense Logistics Agency, Department of Commerce, Department of Health and Human Services, Department of Homeland Security/Federal Emergency Management Agency, DoD Inspector General, Defense Procurement and Acquisition Policy, General Services Administration, National Guard/Reserves, Office of the Secretary of Defense/Joint Staff, U.S. Army Corps of Engineers, U.S. Northern Command, and U.S. Transportation Command.
Over the three-day period, approximately 20 presentations were made. Topics included “Contingency Contracting Policy,” “Government Relations in Domestic Crisis Management,” and “Response to Pandemics and Other Disasters.” The conference also included demonstrations of innovative contingency contracting methods, tools, and processes.
Several themes emerged from the conference presentations. The primary theme emphasizes the importance of early planning, information sharing and collaboration, adaptability and flexibility within an overarching framework, and educating and exercising on authorities and procedures. Elements of this theme echo findings by the Government Accountability Office. Discussions also highlighted a need to define roles and responsibilities, such as state versus Federal, as well as the roles and responsibilities involved in Agency interactions. Presentations indicated that good practices exist individually across the presenting agencies, many of which are undertaking similar initiatives. This theme points to a need for the contingency contracting CoP to collectively examine the benefits of synthesizing and capitalizing on these good practices.
Testimonials throughout the conference evidenced the continuing need for contingency contracting support. Based on its feedback, the audience appeared interested in continuing such engagements.
The point of contact for more information about this conference is LTC Jeff Grover, firstname.lastname@example.org or 703-697-9352.
To enhance the contingency contracting officer’s (CCO’s) ability to successfully operate in a variety of mission environments, the office of Program Acquisition and Contingency Contracting (PACC) has released a second edition of Contingency Contracting: A Joint Handbook for the 21st Century. This pocket-sized handbook and its accompanying DVD provide the essential information, tools, and training for CCOs to meet the challenges they will face, regardless of the mission or environment.
The updated handbook covers the following topics:
- Chapter 1: Ethics, Fraud Indicators, Standards of Conduct, and Procurement Integrity
- Chapter 2: Authorities and Structure
- Chapter 3: Contingency Funding and Requirements Process
- Chapter 4: Planning and Guidance
- Chapter 5: Contracting Processes
- Chapter 6: Contract Administration
- Chapter 7: Protests, Claims, Disputes, and Appeals
- Chapter 8: Situational and Cultural Awareness
- Chapter 9: Local and Overseas Disaster Response
- Appendices and Hot Topics
The accompanying DVD (as well as the electronic version available online at the URL provided below) offers links to related publications and regulations, forms, training, review questions, games, scenarios, checklists, guides, sample determination and findings (D&F), sample statements of work (SOW), policy, other resources, frequently asked questions, and a topical index.
Contingency Contracting: A Joint Handbook for the 21st Century 2nd edition updated features are as follows:
- Revised and updated all nine chapters to align with Joint Publication 4-10, Operational Contract Support
- Available electronically at the following DPAP website http://www.acq.osd.mil/dpap/pacc/cc/jcchb/.
- Included 12 new critical item checklists to be located on the back of hardcopy of the handbook
- Added newly developed graphics for key contracting processes
- Incorporated 73 DVD/website checklists
- Provided 143 CCO support web links
- Added 291 FAR/DFARS reference links
- Added 230 test questions
- Developed 36 new training scenarios
- Included 47 Contracting forms
- Consolidated and updated 150 training modules
- Uploaded 95 pubs/regulations
- Added 180 questions/9 new categories to the two interactive training games
Approximately 8,000 hard copies of the handbook will be published and distributed to each of the Services and various DoD and Federal Agencies in the May/June 2009 timeframe.
For more information on the handbook, contact Lt Col Samuel Harbin at 703 695-3725 or by email at Samuel.email@example.com.
Contingency contracting encompasses all contracting performed in a contingency environment (declared and non-declared), including wartime, stability operations, natural disasters, and other calamitous events. To help the Department of Defense be best prepared for future disaster relief efforts, the Defense Procurement and Acquisition Policy (DPAP) office of Program Acquisition and Contingency Contracting (PACC) is hosting a 2009 Interagency Conference, focused on interagency contracting efforts in response to catastrophic domestic disasters, on 5–6 May 2009, in Orlando, Florida.
The objective of this conference is to identify key areas for communication improvements and to synchronize interagency support. The conference will include briefings geared toward senior leaders; and an opportunity for organizations to share their contingency contracting tools, policies, and procedures. Participants will gain a better understanding of each organization’s missions and roles in supporting catastrophic domestic disasters and, based on that mutual understanding, focus on synchronizing interagency responses.
The target audience comprises Executive Directors and Senior Action Officers/Program Managers in the contracting, planning, and logistics career fields, as well as others who are active in disaster support operations. Participants include a wide range of federal agencies engaged in disaster relief response, including the Department of Defense, General Services Administration, Department of Homeland Security, National Guard Bureau, Department of Commerce, Department of Health and Human Services, the Office of Federal Procurement Policy, DoD Inspectors General, and Government Accountability Office.
For more information on the 2009 Interagency Contracting Conference, contact LTC Jeff Grover.
Cost and Pricing Conference
In parallel with the 2009 Interagency Conference, the DPAP office of Cost, Pricing, and Finance (CPF) will be hosting a DoD Cost and Pricing Conference, on 5–7 May 2009, in Orlando, Florida. This conference will bring together members of DoD’s cost and pricing community to discuss how to:
• Reinvigorate cost and pricing skills within DoD
• Ensure efficiency in the structuring of payment provisions
• Ensure the appropriate use of award/incentive fees
• Ensure the appropriate use of economic price adjustment indices and clauses in fixed-price contracts.
For more information on the Cost and Pricing Conference, contact Mr. Randall Gibson.
On March 31 DoD, GSA and NASA published FAC 2005-32 to implement the American Recovery and Reinvestment Act of 2009. The FAC contains five interim rules that implement the Recovery Act, and one additional case. Public comments are due June 1.
Item I-American Recovery and Reinvestment Act of 2009 - Buy American Requirements for Contstruction Material (FAR Case 2009-008).
Item II-American Recovery and Reinvestment Act of 2009 - Whistleblower Protections (FAR Case 2009-012).
Item III-American Recovery and Reinvestment Act of 2009 - Publicizing Contract Actions (FAR Case 2009-010).
Item IV-American Recovery and Reinvestment Act of 2009 - Reporting Requirements (FAR Case 2009-009).
Item V-American Recovery and Reinvestment Act of 2009 - GAO/IG Access (FAR Case 2009-011).
Item VI-GAO Access to Contractor Employees (FAR Case 2008-026).
On March 27th, members of DPAP joined nearly 1000 participants at Congressman Joe Sestak's second 7th Congressional District Business Procurement Summit in Springfield, PA. Susan Pollack and Rob Jarrett provided guidance on the contracting process and fielded questions from hundreds of local small business owners and organizations through out the day.
Contingency Contracting: A Joint Handbook for the 21st Century is
electronically available at the Defense Procurement and
Acquisition Policy website: http://www.acq.osd.mil/dpap/pacc/cc/jcchb/.
The pocket sized handbook and its accompanying DVD provide essential
information, tools, templates, and training for DoD Contingency Contracting
Officers (CCOs) to meet the challenges they may face in any contracting
The Federal Acquisition Regulation was amended on January 15, 2009 to implement Section 844 “Public Disclosure of Justification and Approval Documents for Noncompetitive Contracts” of the National Defense Authorization Act for Fiscal Year 2008. The interim rule requires agencies to post J&A documents relating to the use of noncompetitive procedures at FedBizOpps and on the website of the agency, which may provide access to the justifications by linking to FedBizOpps. Instructions on posting J&As can be found by accessing the FedBizOpps website (https://www.fbo.gov/) under Frequently Asked Questions, “Answer to Buyers FAQs,” Item #13.
The Office of the Deputy Under Secretary of Defense (Civilian Personnel Policy) has been designated by Under Secretary of Defense (Personnel and Readiness) as the lead in expanding the opportunities for Department of Defense (DoD) civilians to fill Global expeditionary augmentation requirements. These details are on Joint Task Force Headquarters staffs supporting operations in Iraq, Afghanistan, and other locations worldwide.