Acquisition Team Roles

The four roles below are present in the development of the requirements package for all procurements. The number of people involved will increase with the size and value of a procurement, but the most basic competencies or skills and desired training for each role are provided below. You may also want to take a look at the Videos & Quick Help section of the training page.

Most training on this page can be found at the Service Acquisition Mall
http://sam.dau.mil/default.aspx or http://www.dau.mil/Training/default.aspx
Performance Work Statement (PWS) Writer

The Performance Work Statement is a description of the work to be done and key to every procurement. It is important that the person writing this have knowledge of the service and be able to articulate it clearly to any reader.

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DESIRED COMPETENCIES
  • Understanding of the requirement (in detail)
  • Knowledge of trade terms
  • Ability to convey requirements clearly and effectively
  • Understanding of how the requirements will be measured for performance
  • Understanding of incentives/contract structure
  • Understanding of PWS formatting (including reports)
Government Cost Estimator (IGCE)

The Independent Government Cost Estimate provides a reasonable approximation of what the procurement will cost. It is important to understand the skills needed, how service employees are paid, the benefits and overhead and other associated costs. Doing this well is important for funding of the procurement and to use in evaluating proposals.

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DESIRED COMPETENCIES
  • Understanding of the requirement - in sufficient detail to allow for an Independent Government Cost Estimate (IGCE)
  • Ability to translate requirements into work packages
  • Understanding of cost estimating techniques
  • Understanding of new contract costs in relation to prior contract
  • Understanding of competencies and material needed to perform contract
  • Familiarity with the Service Contract Act and the Department of Labor wage requirements.
Quality Assurance Plan Developer (QASP)

The Quality Assurance Plan describes how the contractor’s work will be monitored, and when, and what the criteria are in order to know if the contract requirements have been met. This is critical because it measures if the government is getting what it paid for and needs, as described in the PWS.

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DESIRED COMPETENCIES
  • Understanding of the requirement (in detail)
  • Knowledge of trade terms
  • Ability to articulate clearly and effectively
  • Understanding of how the requirements will be measured for performance
  • Understanding of incentives/contract structure
  • Understanding of Quality Assurance (QA) plan formatting (including reports)
  • Understanding of contract risk and mitigation
  • Understanding of types of contract surveillance and how they impact performance and cost
  • Understanding of contract inspection clauses
Functional Service Manager (FSM)

This role has oversight over the technical /functional portion of the procurement, is the manager for the requirements development phase, and a key member of the Acquisition Team developing, soliciting, and administering the contract.

Click to expand for more details and training opportunties
DESIRED COMPETENCIES
  • Understanding of the requirement (in detail)
  • Knowledge of trade terms
  • Ability to convey requirements clearly and effectively
  • Understanding of how the requirements will be measured for performance
  • Understanding of incentives/contract structure
  • Understanding of PWS formatting (including reports)
  • Understanding of steps and time necessary to bring performance to contract
  • Understanding Functional Chief IS responsible to develop complete requirements package(assign capabilities technical and other effort)