Given the urgency of the wars we are in, the daunting global security
environment we will inhabit for decades to come, and our country's economic
problems, we simply cannot afford to move ahead with business as usual.
—Secretary of Defense Robert Gates
The Real Property and Installations Lifecycle Management (RPILM) Investment Review Board (IRB) was established by the Under Secretary of Defense (Acquisition, Technology & Logistics) (USD(AT&L)) as the Certification Authority to execute business capabilities, business and investment management, and business transformation oversight responsibilities in accordance with 10 USC 2222.
By policy memorandum dated October 4, 2005, USD(AT&L) delegated Certification Authority responsibilities, including chairmanship of the RPILM IRB, to the Deputy Under Secretary of Defense (Installations & Environment) (DUSD(I&E)) for defense business systems supporting the RPILM Core Business Mission Area (CBMA).
The RPILM IRB, hereafter referred to as "the IRB," shall also perform its functions consistent with:
To provide an effective, functionally knowledgeable and integrated business transformation framework that provides leadership, identifies capability gaps, defines functional requirements, directs process reengineering efforts, eliminates duplicative efforts, assesses defense business system (DBS) investments, and enables rapid delivery of necessary business capabilities aligned to enterprise goals and priorities.
The IRB will also act as an "Executive Committee" of the Installations and Environment Domain Governance Board chartered on March 30, 2004, by the Deputy Under Secretary of Defense (Installations and Environment) (DUSD(I&E)).
The Certification Authority exercises oversight responsibilities for DBSs that support Installations & Environment (I&E) activities, business management, and business transformation in accordance with DTM 08-20.
The IRB is the forum for deliberating and recommending to the Certification Authority, for later certification to the Defense Business Systems Management Committee (DBSMC), the investments in information systems and resources that will impact core business mission area (CBMA) capabilities, in the context of the Department's enterprise-wise business capabilities. Investment review includes assessing the project costs, benefits, and risks associated with the planning, design, acquisition, development, and deployment of systems that support the RPILM CBMA.
Working with stakeholders, the IRB will work to ensure the rapid deployment of DBS that:
The IRB shall consider both materiel and non-materiel requirements and make recommendations to the DBSMC via the IRB Chair and the appropriate DoD official within the context of other DoD investments (enterprise and Component).
All IRB members and their designated representatives must be Federal Government employees.
A. Principal Members
1. Chair: The Deputy Under Secretary of Defense for Installations & Environment (DUSD(I&E)) shall serve as the IRB Chair.
2. Executive Secretary: The Director of the Office of the Deputy Under Secretary of Defense for Installations & Environment Business Enterprise Integration (ODUSD(I&E)BEI) shall serve as the Executive Secretary. The Executive Secretary’s role is to ensure the meeting is conducted in accordance with established procedures and to serve as the Chair in his or her absence as appropriate.
3. Members: Each of the following organizations shall provide one senior level (Senior Executive Service, Flag Officer, or equivalent) Government representative who shall participate in IRB deliberations and recommendations to the IRB Chair.
B. Advisory Members:
1. Policy/Capability Advisors: The advisory members below represent their Service, Component, or Defense Agency viewpoints during IRB discussions and support policy, business capability, and investment deliberations.
2. Acquisition Advisors: As part of its investment reviews and oversight, the IRB will advise the Milestone Decision Authority (MDA) on Major Automated Information System (MAIS) and Major Defense Acquisition Program (MDAP) defense business system acquisition decisions. Therefore, specific organizations within the Office of the Secretary of Defense, including but not limited to those identified below, will be invited to participate in acquisition reviews.
A. The IRB shall meet at least quarterly or as required. If an IRB member is unable to attend, the designated alternate should attend. IRB business may be conducted virtually (i.e., via e-mail or teleconference). When mutually beneficial, the IRBs may conduct joint meetings with other core business mission area (CBMA) IRBs to facilitate cross-functional reviews.
1. Investment Recommendations: A quorum of five (5) Principal Members is required for all IRB investment recommendations (such as certifications, re-certifications, and de-certifications). The quorum must consist of at least three (3) Members as well as the Executive Secretary and/or the IRB Chair.
2. MAIS/MDAP Acquisition Recommendations: A quorum of six (6), consisting of at least three (3) Members, at least one (1) Acquisition Advisor, and the Executive Secretary and/or the IRB Chair, is required for all IRB acquisition recommendations (e.g., in support of acquisition milestone decisions).
3. Policy/Capability Recommendations: A quorum of six (6), consisting of at least a Member or a Capability Advisor from each of the three (3) Military Departments and the Executive Secretary and/or the IRB Chair, is required for all policy and capability-related recommendations. Types of recommendations may include (but are not limited to):
4. Quorum for Investment or Acquisition Recommendations may be established through attendance by the Principal Members (or their designees) and/or the Acquisition Advisors (as appropriate) at the decisional meeting, by phoning into a decisional meeting, by teleconference between Principal Members and Acquisition Advisors (if appropriate), or by e-mail response for virtual decision coordination. If a quorum is not established during the meeting or by the end of the identified virtual coordination period, the Chair may table a decision until a subsequent IRB meeting and proceed with other IRB business for which a quorum is not required.
5. Quorum for Policy/Capability Recommendations may be established through attendance by the Policy/Capability Advisors or Principal Members (or their designees) at the decisional meeting, by phoning into a decisional meeting, by teleconference, or by e-mail response for virtual decision coordination. If a quorum is not established during the meeting or by the end of the identified virtual coordination period, the Chair may table a decision until a subsequent meeting and proceed with other business for which a quorum is not required.
C. The IRB Chair shall have final decision-making authority for all recommendations to the Certification Authority or other appropriate DoD officials. For acquisition recommendations, the IRB Chair shall also share opposing viewpoints with the Milestone Decision Authority.
D. The IRB Chair may designate business capabilities and/or systems of IRB interest in accordance with DTM 08-20 and the IRB Guidance. IRB Interest Programs do not have to meet a specified minimum threshold of new development or modernization investment to be reviewed by the IRB. The level of oversight and review to be applied to a given system may be determined by the IRB Chair (in consultation with the other Principal Members) and may be based on the system's contribution or significance to achieving a business capability or on its current budget.
E. The IRB shall define and manage the scope of the CBMA capabilities, directing additions, modifications, and/or deletions to it through the Business Enterprise Architecture's (BEA) products (e.g., Operational View – Activity Model and Node Tree (OV-5)) and processes.
F. The IRB Chair, in coordination with other Principal and Advisory Members, may establish various working groups to support the responsibilities of the IRB. Any working groups chartered by the IRB (or previously by the I&E Domain Governance Board) will be managed and led by ODUSD(I&E)BEI, unless otherwise designated in writing by the IRB Chair, and will be comprised of appropriate Component functional experts/representatives.
1. The IRB Chair may establish working groups to address specific short-term efforts, such as business process reengineering initiatives. The results of these efforts shall be approved by the IRB, promulgated through BEA products (as appropriate), and enforced through the IRB investment review and certification processes.
2. The IRB Chair may establish configuration support panels (CSP) to address requirements management and change management for RPILM CBMA business capability initiatives. Once established, a CSP is a standing organization that will meet periodically according to its charter.
3. The IRB Chair may direct the establishment of communities of interest (COI) to support data interoperability across the Department of Defense.
The Executive Secretary may approve working group, CSP, and COI recommendations on behalf of the IRB, except where the implementation of one or more business capabilities is compromised or at risk, or where the resources that are required to implement the recommendations are considered significant. Cases of exception will be briefed to the IRB by the lead of the recommending body. With consideration of advice from the Principal Members, the IRB Chair shall have the final decision-making authority for all recommendations.
The ODUSD(I&E) BEI shall act as the lead staffing and support organization for this IRB. It shall provide IRB meeting planning, execution, and documentation support. It shall also liaise with DoD Component Pre-Certification Authorities (PCAs), their support staffs, and defense business system owners on IRB requirements. It shall coordinate certification and annual reviews with RPILM CBMA subject matter experts and other IRBs as appropriate.
This Charter becomes effective immediately.