SUBPART 242.3--CONTRACT ADMINISTRATION OFFICE FUNCTIONS

(Revised March 22, 2023)

 

 

 242.301 General.
 242.302 Contract administration functions.


242.301  General.

Contract administration services performed outside the United States should be performed in accordance with FAR 42.301 unless there are no policies and procedures covering a given situation.  In this case, coordinate proposed actions with the appropriate U.S. country teams or commanders of unified and specified commands.

 

242.302  Contract administration functions.

 

      (a)(7)  See 242.7502 for ACO responsibilities with regard to receipt of an audit report identifying significant accounting system or related internal control deficiencies.

 

              (9)  For additional contract administration functions related to IR&D projects and B&P projects performed by major contractors, see 242.771-3(a).

 

              (12)  Also perform all payment administration in accordance with any applicable payment clauses.

 

              (13)(A)  Do not delegate the responsibility to make payments to the Defense Contract Management Agency (DCMA).

 

                    (B)  Follow the procedures at PGI 242.302(a)(13)(B) (DFARS/PGI view) for designation of payment offices.

 

              (39)  See 223.370 for contract administration responsibilities on contracts for ammunition and explosives.

 

              (56)  Within DoD, maintaining surveillance of aircraft flight and ground operations is accomplished by incorporating into the contract, task order, or delivery order the requirements of the applicable version of the combined regulation/instruction entitled “Contractor’s Flight and Ground Operations” (Air Force Instruction 10-220, Army Regulation 95-20, Naval Air Systems Command (NAVAIR) Instruction 3710.1 (Series), Coast Guard Instruction M13020.3 (Series), and Defense Contract Management Agency Instruction 8210-1 (Series)). See PGI 242.302(a)(56) (DFARS/PGI view).

 

              (67)  Also support program offices and buying activities in precontractual efforts leading to a solicitation or award.

 

              (S-70)  Serve as the single point of contact for all Single Process Initiative (SPI) Management Council activities.  The ACO shall negotiate and execute facilitywide class modifications and agreements for SPI processes, when authorized by the affected components.

 

              (S-71)  DCMA has responsibility for reviewing earned value management system (EVMS) plans and for verifying initial and continuing contractor compliance with DoD EVMS criteria.  The contracting officer shall not retain this function.

 

              (S-72)  Ensure implementation of the Synchronized Predeployment and Operational Tracker (SPOT) by the contractor and maintain surveillance over contractor compliance with SPOT business rules available at the website provided at PGI 207.105(b)(20)(C)(9) (DFARS/PGI view) for contracts incorporating the clause at 252.225-7040, Contractor Personnel Supporting U.S. Armed Forces Deployed Outside the United States. See PGI 242.302(a)(S-72) (DFARS/PGI view) for guidance on assessing contractor’s implementation of SPOT.

 

              (S-73) Maintain surveillance over contractor compliance with trafficking in persons requirements for all DoD contracts for services incorporating the clause at FAR 52.222-50, Combating Trafficking in Persons, and, when necessary, its Alternate I, as identified in the clause prescription at FAR 22.1705. (See PGI 222.1703 (DFARS/PGI view).)

 

              (S-74) Approve or disapprove contractor business systems, as identified in the clause at 252.242-7005, Contractor Business Systems.

 

              (S-75) See PGI 242.302(a)(S-75) DFARS/PGI view for guidelines for monitoring contractor costs.

 

              (S-76) Review and audit contractor identification of contractor-approved suppliers for the acquisition of electronic parts, as identified in the clause at 252.246-7008, Sources of Electronic Parts.

 

      (b)(S-70)  Issue, negotiate, and execute orders under basic ordering agreements for overhaul, maintenance, and repair.

 

              (S-71)(A) Except for classified contracts, negotiate or settle questioned direct costs in an incurred cost audit. The procuring contracting officer may delegate this authority to the contract administration office (CAO) only upon prior coordination and agreement with the CAO. Upon such delegation, the procuring contracting officer shall provide the CAO access within 30 days to all supporting documentation in their possession related to the questioned direct costs in an incurred cost audit.

 

                    (B)  After settlement of the questioned direct costs, the CAO shall provide the procuring contracting office the results of the settlement. The procuring contracting office shall make any adjustments resulting from the settlement on affected contracts and report such adjustments to the CAO.