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SUBPART 211.2--USING AND MAINTAINING REQUIREMENTS DOCUMENTS

(Revised April 22, 2005)

 

 



 211.201 Identification and availability of specifications.
 211.204 Solicitation provisions and contract clauses.
 211.270 Reserved.
 211.271 Elimination of use of class I ozone-depleting substances.
 211.272 Alternate preservation, packaging, and packing.
 211.273 Substitutions for military or Federal specifications and standards.
 211.273-1 Definition.
 211.273-2 Policy.
 211.273-3 Procedures.
 211.273-4 Contract clause.
 211.274 Item identification and valuation.
 211.274-1 General.
 211.274-2 Policy for unique item identification.
 211.274-3 Policy for valuation.
 211.274-4 Contract clause.


211.201  Identification and availability of specifications.

 

      (a)  The DoD index of data item descriptions is DoD 5010.12-L, Acquisition Management Systems and Data Requirements Control List (AMSDL).

 

      (b)  Also, furnish data item descriptions that are not listed in the AMSDL, except when it is not feasible, e.g., documents are bulky or only a limited number of copies are available at the contracting activity.

 

      (d)  The AMSDL, all unclassified specifications and standards listed in the DODISS, and data item descriptions listed in the AMSDL also may be obtained from the Department of Defense Single Stock Point (DoDSSP), Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA  19111-5094; telephone (215) 697-2179; http://assist.daps.dla.mil.  Include with the request

 

                    (i)  The requester’s customer number; and

 

                    (ii)  Complete return mailing address, including any “mark for” instructions.

 

211.204  Solicitation provisions and contract clauses.

 

      (c)  When contract performance requires use of specifications and standards which are not listed in the DODISS and data item descriptions which are not listed in the AMSDL, use provisions, as appropriate, substantially the same as those at 252.211-7001, Availability of Specifications and Standards Not Listed in DODISS, Data Item Descriptions Not Listed in DoD 5010.12-L, and Plans, Drawings, and Other Pertinent Documents, and 252.211-7002, Availability for Examination of Specifications, Standards, Plans, Drawings, Data Item Descriptions, and Other Pertinent Documents.

 

211.270  Reserved.

 

211.271  Elimination of use of class I ozone-depleting substances.

 

      (a)  Contracts.  No DoD contract may include a specification or standard that requires the use of a class I ozone-depleting substance or that can be met only through the use of such a substance unless the inclusion of the specification or standard is specifically authorized at a level no lower than a general or flag officer or member of the Senior Executive Service of the requiring activity in accordance with Section 326, Pub. L. 102-484 (10 U.S.C. 2301 (repealed) note).

 

      (b)  Modifications.

 

              (1)  Contracts awarded before June 1, 1993, with a value in excess of

$10 million, that are modified or extended (including option exercise) and, as a result of the modification or extension will expire more than one year after the effective date of the modification or extension, must be evaluated in accordance with agency procedures for the elimination of ozone-depleting substances.

 

                    (i)  The evaluation must be carried out within 60 days after the first modification or extension.

 

                    (ii)  No further modification or extension may be made to the contract until the evaluation is complete.

 

              (2)  If, as a result of this evaluation, it is determined that an economically feasible substitute substance or alternative technology is available, the contracting officer shall modify the contract to require the use of the substitute substance or alternative technology.

 

              (3)  If a substitute substance or alternative technology is not available, a written determination shall be made to that effect at a level no lower than a general or flag officer or member of the Senior Executive Service of the requiring activity.

 

211.272  Alternate preservation, packaging, and packing.

Use the provision at 252.211-7004, Alternate Preservation, Packaging, and Packing, in solicitations which include military preservation, packaging, or packing specifications when it is feasible to evaluate and award using commercial or industrial preservation, packaging, or packing.

 

211.273  Substitutions for military or Federal specifications and standards.

 

211.273-1  Definition.

“SPI process,” as used in this section, is defined in the clause at 252.211-7005, Substitutions for Military or Federal Specifications and Standards.

 

211.273-2  Policy.

 

      (a)  Under the Single Process Initiative (SPI), DoD accepts SPI processes in lieu of specific military or Federal specifications or standards that specify a management or manufacturing process.

 

      (b)  DoD acceptance of an SPI process follows the decision of a Management Council, which includes representatives of the contractor, the Defense Contract Management Agency, the Defense Contract Audit Agency, and the military departments.

 

      (c)  In procurements of previously developed items, SPI processes that previously were accepted by the Management Council shall be considered valid replacements for military or Federal specifications or standards, absent a specific determination to the contrary (see 211.273-3(c)).

 

211.273-3  Procedures.

 

      (a)  Solicitations for previously developed items shall encourage offerors to identify SPI processes for use in lieu of military or Federal specifications and standards cited in the solicitation.  Use of the clause at 252.211-7005 satisfies this requirement.

 

      (b)  Contracting officers shall ensure that¾

 

              (1)  Concurrence of the requiring activity is obtained for any proposed substitutions prior to contract award;

 

              (2)  Any necessary additional information regarding the SPI process identified in the proposal is obtained from the cognizant administrative contracting officer; and

 

              (3)  In competitive procurements, prospective offerors are provided the opportunity to obtain verification that an SPI process is an acceptable replacement for a military or Federal specification or standard for the particular procurement prior to the date specified for receipt of offers.

 

      (c)  Any determination that an SPI process is not acceptable for a specific procurement shall be made prior to contract award at the head of the contracting activity or program executive officer level.  This authority may not be delegated.

 

211.273-4  Contract clause.

Use the clause at 252.211-7005, Substitutions for Military or Federal Specifications and Standards, in solicitations and contracts exceeding the micro-purchase threshold, when procuring previously developed items.

 

211.274  Item identification and valuation.

 

211.274-1  General.

Unique item identification and valuation is a system of marking and valuing items delivered to DoD that will enhance logistics, contracting, and financial business transactions supporting the United States and coalition troops.  Through unique item identification policy, which capitalizes on leading practices and embraces open standards, DoD can—

 

      (a)  Achieve lower life-cycle cost of item management and improve life-cycle property management;

 

      (b)  Improve operational readiness;

 

      (c)  Provide reliable accountability of property and asset visibility throughout the life cycle; and

 

      (d)  Reduce the burden on the workforce through increased productivity and efficiency.

 

211.274-2  Policy for unique item identification.

 

     (a)  It is DoD policy that DoD unique item identification, or a DoD recognized unique identification equivalent, is required for—

 

              (1)  All delivered items for which the Government’s unit acquisition cost is $5,000 or more;

 

              (2)  Items for which the Government’s unit acquisition cost is less than $5,000, when identified by the requiring activity as serially managed, mission essential, or controlled inventory;

 

              (3)  Items for which the Government’s unit acquisition cost is less than $5,000, when the requiring activity determines that permanent identification is required; and

 

              (4)  Regardless of value—

 

                    (i)  Any DoD serially managed subassembly, component, or part embedded within a delivered item; and

 

                    (ii)  The parent item (as defined in 252.211-7003(a)) that contains the embedded subassembly, component, or part.

 

      (b)  Exceptions.  The Contractor will not be required to provide DoD unique item identification if—

 

              (1)  The items, as determined by the head of the agency, are to be used to support a contingency operation or to facilitate defense against or recovery from nuclear, biological, chemical, or radiological attack; or

 

              (2)  A determination and findings has been executed concluding that it is more cost effective for the Government requiring activity to assign, mark, and register the unique item identification after delivery of an item acquired from a small business concern or a commercial item acquired under FAR Part 12 or Part 8.

 

                    (i)  The determination and findings shall be executed by—

 

                            (A)  The Component Acquisition Executive for an acquisition category (ACAT) I program; or

 

                            (B)  The head of the contracting activity for all other programs.

 

                    (ii)  The DoD Unique Item Identification Program Office must receive a copy of the determination and findings required by paragraph (b)(2)(i) of this subsection.  Send the copy to DPAP, SPEC ASST,  3060 Defense Pentagon, 3E1044, Washington, DC 20301-3060; or by facsimile to (703) 695-7596.

 

211.274-3  Policy for valuation.             

 

      (a)  It is DoD policy that contractors shall be required to identify the Government’s unit acquisition cost (as defined in 252.211-7003(a)) for all items delivered, even if none of the criteria for placing a unique item identification mark applies.

 

      (b)  The Government’s unit acquisition cost is—

 

              (1)  For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

 

              (2)  For cost-type or undefinitized line, subline, or exhibit line items, the contractor’s estimated fully burdened unit cost to the Government at the time of delivery; and

 

              (3)  For items delivered under a time-and-materials contract, the contractor’s estimated fully burdened unit cost to the Government at the time of delivery.

 

      (c)  The Government’s unit acquisition cost of subassemblies, components, and parts embedded in delivered items need not be separately identified.

 

211.274-4  Contract clause.

Use the clause at 252.211-7003, Item Identification and Valuation, in solicitations and contracts that require item identification or valuation, or both, in accordance with 211.274-2 and 211.274-3.

 

      (a)  Complete paragraph (c)(1)(ii) of the clause with the contract line, subline, or exhibit line item number and description of any item(s) below $5,000 in unit acquisition cost for which DoD unique item identification or a DoD recognized unique identification equivalent is required in accordance with 211.274-2(a)(2) or (3).

 

      (b)  Complete paragraph (c)(1)(iii) of the clause with the applicable attachment number, when DoD unique item identification or a DoD recognized unique identification equivalent is required in accordance with 211.274-2(a)(4) for DoD serially managed subassemblies, components, or parts embedded within deliverable items.

 

      (c)  Use the clause with its Alternate I if—

 

              (1)  An exception in 211.274-2(b) applies; or

 

              ( 2)  Items are to be delivered to the Government and none of the criteria for placing a unique item identification mark applies.

 

 

 

 


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