Contracting eBusiness - Government Furnished Property (GFP)

ā€œProperty in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification. Government furnished property also includes contractor acquired property if the contractor acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.ā€ Reference: Federal Acquisition Regulation Part 45.101

Policy Documents and Guides

DoD Instructions

Requires unique item level traceability for all DoD serially managed items that are also sensitive or pilferable, all DoD serially managed CSI, all NWRM, depot level reparables, and any item that the DoD materiel manager decides requires unique item level traceability using a unique item identifier (UII) assigned to each individual item

Reissues DoDI 4161.2; Establishes policy, assigns responsibilities, and prescribes procedures for management and accountability of Government-Furnished Property (GFP) in the custody of defense contractors.

Reissues DoDI 5000.64; Establishes policy and procedures and outlines requirements reflecting the accountability perspective of property management; Establishes policy, assigns responsibilities, and provides procedures for DoD-owned equipment and other accountable property, assists DoD property managers, accounting and financial managers, and other officials; Complements the accounting and financial reporting requirements contained in DoD 7000.14-R (Reference (e))

Establishes the IUID Registry as the master data source for Government Furnished Property (GFP)

DFARS

Describes contract clauses to include in GFP requirements

Provides definitions of GFP-related terms and requirements of reporting GFP to the IUID Registry; Includes data to report to the IUID Registry and reporting procedures

Outlines the definition and reporting of MC&G Property

Establishes definition of serially-managed items and requirement of tagging, labeling and marking of GFP

Defines loss of Government Property; Provides Contractors with procedures on how to report the loss of Government Property

Provides guidance on what is an acceptable Contractor system or systems for managing and controlling Government Property

Outlines procedures on inventory disposal schedules; sales of surplus property proceeds; demilitarization, mutilation, and destruction; contractor inventory; and disposal of scrap.

PGI

Guidance on GFP Policy; furnishing of GFP to contractors; transferring Government property accountability; GFP attachments to solicitations and awards; and contracting office responsibilities.

Guidance to determine if government property should furnish property to contractors

Outlines the solicitation and evaluation procedures and detailed instructions for GFP attachments.

Provides guidance for implementation of PGI 245.201-71; Introduces electronic formats for two GFP attachments (reporting GFP as data)

Policy and delivery of contractor-acquired property guidance

*** Please note the change affecting contractor-performed logistics support and performance-based logistics support contracts at 245.40271 (1)(ii) ***

Memorandums

Provides guidance to the Contracting Community on the use of the GFP Module in the Procurement Integrated Enterprise Environment. Contracting Officers shall use the GFP Module whenever GFP is anticipated in performance of a contract.

Directs the Defense Contract Management Agency (DCMA) to take action to improve DoD auditability for Government Furnished Property (GFP). Among the actions directed, DCMA is to implement annual Property Management Systems Analyses for contractor locations with greater than one hundred million dollars' worth of government property.

Provides guidance for ensuring accountability of government property in the possession of contractors IAW the FY 2019 Financial Statement Audit Priorities memorandum issued February 5, 2019 by the Acting Secretary of Defense.

Explains the use and implementation of required GFP Clauses and establishes quarterly clause compliance scorecards

Describes requirements for strengthening accountability and management of personal property owned by DoD

To clarify DoD business rules for CAP

Clarification of when property is recorded on DoD financial statements or in accountability systems

Procurement Toolbox

GFP Training, Documents, and Other Resources

https://dodprocurementtoolbox.com/

Helpful Links

Property & Equipment Policy

www.acq.osd.mil/pepolicy