P2P Requirements Overview for Data Exchanges
DPC and Comptroller are jointly developing standard procedures to address how the requirements, procurement, accounting, and entitling communities should conduct business across nine critical data exchanges (or “handshakes”) in the Procure to Pay (P2P) process. We have created the following overview, as well as supplemental standard operating procedures to provide additional detailed requirements for each data exchange. We envision continuing to create and update these operating procedures.
Handshake 1 – Purchase Request Creation and Funds Certification
Handshake 2 - Pre-Award Funds Validation
Handshakes 3 & 4 - Distribution of Contract Actions to Financial Systems
Handshakes 5 & 6 - Distributing Receipt Acceptance and Electronic Receipt and Processing of Requests for Payment
Handshakes 7 & 8 - Pay the Vendor and Record Disbursement and Report Payments to Treasury
Handshake 9 - Distribution of Contract Completion Statements