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(Revised March 18, 2022)

 

PGI 201.1--PURPOSE, AUTHORITY, ISSUANCE

 

PGI 201.106  OMB approval under the Paperwork Reduction Act.

 

The information collection and recordkeeping requirements contained in the Defense Federal Acquisition Regulations Supplement (DFARS) and Procedures, Guidance, and Information (PGI) have been approved by the Office of Management and Budget. The following OMB control numbers apply:

 

DFARS Segment

OMB Control No.

215.403-5

0704-0497

217.7004(a)

0704-0214

217.7404-3(b)

0704-0214

217.7505(d)

0704-0214

231.205-18

0704-0483

232.10

0704-0359

239.7408

0704-0341

242.1106

0704-0250

245.1

0704-0557

245.302(1)(i)

0704-0246

245.604-3(b) and3(d)

0704-0246

252.204-7000

0704-0225

252.204-7008

0704-0478

252.204-7010

0704-0454

252.204-7012

0704-0478

252.204-7023

0704-0519

252.205-7000

0704-0286

252.208-7000

0704-0187

252.209-7001

0704-0187

252.209-7002

0704-0187

252.209-7004

0704-0187

252.209-7008

0704-0477

252.211-7004

0704-0398

252.211-7005

0704-0398

252.211-7006

0704-0434

252.211-7007

0704-0398

252.215-7002

0704-0232

252.215-7005

0704-0446

252.215-7008

0704-0574

252.215-7010

0704-0574

252.216-7000

0704-0259

252.216-7001

0704-0259

252.216-7003

0704-0259

252.217-7012

0704-0214

252.217-7026

0704-0214

252.217-7028

0704-0214

252.219-7003

0704-0386

252.223-7001

0704-0272

252.223-7002

0704-0272

252.223-7003

0704-0272

252.223-7004

0704-0272

252.223-7007

0704-0272

252.225-7000

0704-0229

252.225-7003

0704-0229

252.225-7004

0704-0229

252.225-7005

0704-0229

252.225-7010

0704-0229

252.225-7013

0704-0229

252.225-7018

0704-0229

252.225-7020

0704-0229

252.225-7021

0704-0229

252.225-7023

0704-0229

252.225-7025

0704-0229

252.225-7032

0704-0229

252.225-7033

0704-0229

252.225-7035

0704-0229

252.225-7039

0704-0549

252.225-7040

0704-0460

252.225-7046

0704-0229

252.225-7049

0704-0525

252.225-7050

0704-0187

252.227-7013

0704-0369

252.227-7014

0704-0369

252.227-7017

0704-0369

252.227-7018

0704-0369

252.227-7019

0704-0369

252.227-7025

0704-0369

252.227-7028

0704-0369

252.227-7037

0704-0369

252.228-7000

0704-0216

252.228-7005

0704-0216

252.228-7006

0704-0216

252.229-7010

0704-0390

252.232-7002

0704-0321

252.232-7007

0704-0359

252.234-7002

0704-0479

252.235-7000

0704-0187

252.235-7001

0704-0187

252.235-7003

0704-0187

252.236-7000

0704-0255

252.236-7002

0704-0255

252.236-7003

0704-0255

252.236-7004

0704-0255

252.236-7010

0704-0255

252.236-7012

0704-0255

252.237-7000

0704-0231

252.237-7011

0704-0231

252.237-7023

0704-0231

252.237-7024

0704-0231

252.239-7000

0704-0341

252.239-7009

0704-0478

252.239-7010

0704-0478

252.242-7004

0704-0250

252.243-7002

0704-0397

252.244-7001

0704-0253

252.245-7003

0704-0246

252.246-7003

0704-0441

252.246-7005

0704-0441

252.246-7006

0704-0441

252.246-7008

0704-0441

252.247-7000

0704-0245

252.247-7001

0704-0245

252.247-7002

0704-0245

252.247-7007

0704-0245

252.247-7022

0704-0245

252.247-7023

0704-0245

252.247-7026

0704-0245

252.247-7028

0704-0245

252.249-7002

0704-0533

252.251-7000

0704-0252

Appendix F

0704-0248

Appendix I

0704-0332

DD Form 1348-1A

0704-0246

DD Form 1639

0704-0246

DD Form 1659

0704-0245

DD Form 2063

0704-0231

DD Form 2139

0704-0229

DD Form 250

0704-0248

DD Form 250-1

0704-0248

 

PGI 201.109  Statutory acquisition-related dollar thresholds – adjustment for inflation.

Statutory acquisition-related dollar thresholds are reviewed every 5 years to calculate adjustment for inflation, as required by Section 807 of the National Defense Authorization Act for Fiscal Year 2005 (Public Law 108-375).  The matrix showing the most recent escalation adjustments of statutory acquisition-related dollar thresholds in the DFARS is available here.

     

PGI 201.170  Peer reviews.

DoD components may request a Defense Pricing and Contracting (DPC) led peer review for procurements that would not otherwise require a DPC-led peer review.

 

PGI 201.170-1  Objectives of peer reviews.

The objectives of peer reviews are to—

 

      (a)  Ensure that DoD contracting officers are implementing policy and regulations in a consistent and appropriate manner;

 

      (b)  Continue to improve the quality of contracting processes throughout DoD; and

 

      (c)  Facilitate cross-sharing of best practices and lessons learned throughout DoD. DPC maintains a compilation of peer review lessons learned and best practices that is available at https://www.acq.osd.mil/asda/dpc/cp/policy/peer-reviews.html for competitive peer reviews and at https://www.acq.osd.mil/asda/dpc/pcf/docs/ss-peer-reviews/Sole-Source-Peer-Reviews-Best-Practices-V1.0-14June21.pdf for noncompetitive peer reviews.

 

PGI 201.170-2  Preaward peer reviews.

 

      (a)  Preaward peer reviews for competitive acquisitions shall be conducted prior to each of the following three phases of the acquisition:

 

              (1)  Issuance of the solicitation.

 

              (2)  Request for final proposal revisions (if applicable).

 

              (3)  Contract award.

 

      (b)  Preaward peer reviews for noncompetitive acquisitions shall be conducted prior to each of the following two phases of the acquisition:

 

              (1)  Negotiation.

 

              (2)  Contract award.

 

PGI 201.170-3  Administration of peer reviews.

 

      (a)  The results and recommendations that are products of peer reviews are intended to be advisory in nature; however, in the event the peer review report includes a recommendation that is identified as "significant" and the contracting officer does not intend to follow that recommendation, the senior procurement official of the contracting activity for the reviewed organization must be made aware of this fact before action is taken (or inaction, as applicable) that is contrary to the recommendation. Reviews will be conducted in a manner that preserves the authority, judgment, and discretion of the contracting officer and the senior officials of the requiring activity.

 

      (b)  Peer review teams should be comprised of senior contracting officials and attorneys as appropriate. Teams may include civilian employees or military personnel external to the department, agency, or component that is the subject of the peer review.

 

      (c)  Reviews are generally conducted remotely. However, a peer review may be conducted at the location of the executing contracting organization when appropriate.

 

      (d)  A list of the documents that must be made available to the competitive peer review team, along with the specific elements the team will examine, is provided at paragraph (g) of this PGI section. A list of the documents that must be made available to the noncompetitive peer review team, along with a link to the noncompetitive peer review preparation checklist, is provided at paragraph (h) of this PGI section.

 

      (e)  The review team observations and recommendations will be communicated to the contracting officer and the senior procurement official immediately upon completion of a review.

 

      (f)  The contracting officer shall document the disposition of all peer review recommendations (i.e., state whether the recommendation will be followed and, if not, why not) as a signed memorandum for the record in the applicable contract file. For competitive acquisitions, the contracting officer shall submit this memorandum to osd.pentagon.ousd-a-s.mbx.dpc-cp@mail.mil prior to the next phase peer review or prior to contract award for phase 3 reviews. For noncompetitive acquisitions, the contracting officer shall submit this memorandum to osd.pentagon.ousd-a-s.mbx.dpc-pcf@mail.mil prior to the phase 2 review or prior to contract award for phase 2 reviews.

 

      (g)  Competitive acquisition preaward peer review required documents and elements.  Submit any required peer review documents to osd.pentagon.ousd-a-s.mbx.dpc-cp@mail.mil.

 

              (1)  Required documents.  At a minimum, peer review teams shall have access to the following documents, as applicable, at least 5 business days prior to the scheduled date of a peer review:

 

                    (i) The most recent acquisition decision memorandum for the program.

 

                    (ii) The acquisition strategy, or acquisition plan.

 

                    (iii) The source selection plan.

 

                    (iv) The draft for phase 1 or final request for proposals (RFP) and all amendments, with a synopsis of what, if any, RFP requirements (technical and contractual) were changed and why.

 

                    (v) The source selection evaluation board (SSEB) analysis and findings to ensure the evaluation of offers was consistent with the source selection plan and RFP criteria.

 

                    (vi) Any meeting minutes memorializing discussions between the Government and offerors.

 

                    (vii) All evaluation notices generated as a result of deficiencies in the offerors' proposals as well as the offerors' responses to those evaluation notices.

 

                    (viii) All minutes memorializing the conduct of source selection advisory council (SSAC) deliberations held to date.

 

                    (ix) The offerors' responses to the request for final proposal revision.

 

                    (x) The final SSAC deliberation.

 

                    (xi) The final source selection authority (SSA) determination and source selection decision.

 

                    (xii) Award/incentive fee arrangements, documentation of any required head of the contracting activity determinations and findings regarding nonavailability of objective criteria.

 

              (2)  Peer review teams may make recommendations on any aspect of the procurement, including the following:

 

                    (i) The process was well understood by both Government and Industry.

 

                    (ii) Source selection was carried out in accordance with the source selection plan and RFP.

 

                    (iii) The SSEB evaluation was clearly documented.

 

                    (iv) The SSAC advisory panel recommendation was clearly documented.

 

                    (v) The SSA decision was clearly derived from the conduct of the source selection process.

 

                    (vi) All source selection documentation is consistent with the Section M evaluation criteria.

 

                    (vii) The business arrangement.

 

      (h)  Noncompetitive acquisition preaward peer review required documents and noncompetitive peer review preparation checklist.  Submit any required peer review documents to osd.pentagon.ousd-a-s.mbx.dpc-pcf@mail.mil.

 

              (1)  Required documents.  At a minimum, peer review teams shall have access to the following documents, as applicable, at least 5 business days prior to the scheduled date of a peer review:

 

                    (i) Preliminary price negotiation memorandum/business clearance for phase 1 or price negotiation memorandum/business clearance for phase 2, including all listed attachments.

 

                    (ii) Summary documents to support a discussion of salient aspects of the acquisition, e.g., business/contract clearance charts. Special charts do not need to be developed for the peer review.

 

                    (iii) The anticipated or negotiated language of clauses affecting the price or the business arrangement, e.g., economic price adjustment, performance-based payments, incentive or award-fee/award-term provisions, terms establishing price adjustment when using demand bands, reopener clauses, exchange rate clauses, or other clauses.

 

                    (iv) Award-fee plan and documentation of any required head of the contracting activity determination and findings regarding nonavailability of objective criteria (see FAR 16.401(e)(1));

 

                    (v) Defense Contract Audit Agency audits and Defense Contract Management Agency technical and/or price analyses, upon request.

 

                    (vi) The proposed performance-based payments schedule and Government analysis, if use of performance-based payments is contemplated.

 

                    (vii) Any other documents deemed necessary by the review team.

 

              (2)  Noncompetitive peer review checklist.  The noncompetitive peer review preparation checklist is available at https://www.acq.osd.mil/asda/dpc/pcf/docs/ss-peer-reviews/Sole-Source-Peer-Review-Preparation-and-Checklist-8Apr21.pdf. The checklist identifies frequently addressed areas of emphasis. It is recommended that acquisition teams review these listed areas of interest in advance of releasing a request for proposal.