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(Revised January 17, 2025)

PGI 252.1—INSTRUCTIONS FOR USING PROVISIONS AND CLAUSES

(See DFARS 252.1, DFARS/PGI view)

PGI 252.103 Identification of provisions and clauses.

      (c)(i)  Identify local provisions and clauses developed by departments and agencies for a single use intended to meet the needs of an individual acquisition by—

                    (A)  The issuing activity DoDAAC associated with the suborganization within a department or agency followed by a period;

                    (B)  FAR subpart “52.2”;

                    (C)  The applicable part and a dash;

                    (D)  A four-digit sequential number starting with “9Z” followed by two variable, alphanumeric digits excluding the letters I and O;

                    (E)  Title (limited to 255 characters); and

                    (F)  Date (MMM YYYY).

              (ii)  For example, if “Y” issuing agency’s DoDAAC is “DOD123,” and “Y” agency has developed a local single-use clause for a contract’s terms and conditions titled, Contract Specific Terms for Foreign Military Sales Case, this single-use clause would be identified as follows (also see Figure 1): DOD123.52.225-9Z01 Contract Specific Terms for Foreign Military Sales Case (MMM YYYY).

Figure 1

Figure 1

      (d)(1)(A)  Local provisions and clauses that will be used on a repetitive basis shall be identified by—

                            (1)  The chapter assigned to the department or agency under Title 48 of the Code of Federal Regulations (CFR);

                            (2)  FAR subpart “52.2”;

                            (3)  The applicable FAR part;

                            (4)  A four-digit sequential number in the 9000 series for the suffix (see DFARS 252.101(b)(2)(ii)(B));

                            (5)  Title; and

                            (6)  Date.

                    (B)  For example, if “Y” Agency is assigned a CFR chapter number 99, and has developed a provision regarding an evaluation factor for past performance to be used on a repetitive basis in negotiated acquisitions, such provision would be identified as follows:

                    “9952.215-9XXX Past Performance Evaluation Factor (DATE)”