Operation United Assistance

The following are contingency contracting memorandums issued by the Office of the Secretary of Defense to promulgate policy and information regarding Operation United Assistance (OUA).

Countries in OUA Designated Operational Area:

Senegal, The Gambia, Guinea Bissau, Guinea, Sierra Leone, and Liberia

Contingency Procurement Authorities:

Effective November 25, 2014, the following threshold increases apply to acquisitions of supplies or services that, as determined by the head of the agency, are to be used to support OUA:

- For any contract to be awarded and performed or purchase to be made outside the United States, the "micro-purchase threshold" is $30,000 and the "simplified acquisition threshold" is $1,000,000 (see definitions at FAR 2.101).

- For any contract to be awarded and performed or purchase to be made inside the United States, the "micro-purchase threshold" is $15,000 and the "simplified acquisition threshold" is $300,000 (see definitions at FAR 2.101).

- For the acquisition of commercial items, the threshold for use of simplified acquisition procedures under the "Test Program for Certain Commercial Items" is $12,000,000 (see FAR 13.500(e)(1)).

National Interest Action (NIA) Code:

The NIA Code of O14E has been established for OUA. Please ensure your contracting officers use this code in their Federal Procurement Data System contract action reports for all contracts in support of OUA efforts.

Additional Information:

Additional guidance for use of the purchase card during Contingency, Emergency, and Humanitarian Aid Operations may be found in Appendix B of the DoD charge Card Guide book found at http://www.acq.osd.mil/dpap/pdi/pc/policy_documents.html.

For further updates on Operation United Assistance, please monitor OSD DPAP Contingency Contracting's HOT TOPICS link at http://www.acq.osd.mil/dpap/pacc/cc/index.html.

AT&L(DPAP) Contact Information:

DPAP Contingency Contracting
(571) 256-2945
osd.pentagon.ousd-atl.mbx.contingency-contracting@mail.mil

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Key Links Supporting OUA:

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OUA Authority / Class Deviations

Date Signed Signed by Title
16-Dec-14 DPAP Class Deviation: Contractor Personnel Performing in Support of OUA in the USAFRICOM
25-Nov-14 DPAP Email: Notice of Contingency Operation for OUA
24-Nov-14 DPAP CC Contracting and Contractor Related Guidance and Information for West Africa
03-Nov-14 DPAP Class Deviation: OUA: Medical Care & Evacuation
15-Oct-14 DPAP Class Deviation: OUA (Contractor Accountability)
22-Sept-14 DPAP Email: Establishment of NIA Code for OUA

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Frequently Asked Questions:

Q: Are quarantine costs going to be allowable?
A: At this time, quarantines have not been required for contractors; therefore, it is not allowable.

Q: Are contractors and civilians going to have the same quarantine requirements?
A: No. DoD contractors are directed to follow U.S. Federal requirements, including Centers for Disease Control and Prevention (CDC) guidelines, and State and local public health authority requirements for return to, and activities in, the United States and its territories; and other foreign nations’ requirements as stipulated for entry into those countries or territories.

Q: If there is an increased cost because we are working in the “Hot Zone,” those costs would be allowable, right?
A: Allowable costs are determined in accordance with FAR Subpart 31.2.

Q: Will contingency evacuation costs be allowable?
A: DoD will provide emergency evacuation in accordance with the reimbursement agreement in the contract terms and conditions. Any reimbursement costs will be based on actual costs incurred by the USTRANSCOM or commercial carriers.

Q: Are civilians allowed to go right back to work following work/time in Liberia?
A: Yes. In accordance with CDC guidelines, employees may return immediately to work, given that they continue self-monitoring practices.

Q: Does DBA coverage apply to local nationals (LNs) or third country nationals (TCNs)?
A: DBA coverage applies to TCNs from the time they arrive at the place of performance until they depart the place of performance. LNs are generally not covered. If exposed to the Ebola Virus, non-healthcare provider LNs should be referred to a local Ebola Treatment Unit, and healthcare provider LNs should be referred to the Monrovia medical unit for treatment.

Q: Do contractors working in Liberia need to be in Synchronized Predeployment and Operational Tracker (SPOT)?
A: Yes.

Q: Are the contractors still required to carry their SPOT letter of authorization (LOA)?
A: Yes.

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