Government Furnished Property (GFP)

“Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification. Government furnished property also includes contractor acquired property if the contractor acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.” Reference: Federal Acquisition Regulation Part 45.101

POLICY DOCUMENTS AND GUIDES

Item Description
DoD Instruction DoDI 4140.01: DoD Supply Chain Materiel Management Policy.
Reissues DoDD 4140.1. Establishes policy, assigns responsibilities and prescribes procedures for management of materiel across the DoD supply chain including materiel in the possession of contractors.
DoDI 4161.02: Accountability and Management of Government Contract Property
Reissues DoDI 4161.2; Establishes policy, assigns responsibilities, and prescribes procedures for management and accountability of Government-Furnished Property (GFP) in the custody of defense contractors.
DoDI 5000.64 Accountability and Management of DoD Equipment and Other Accountable Property
Reissues DoDI 5000.64; Establishes policy and procedures and outlines requirements reflecting the accountability perspective of property management; Establishes policy, assigns responsibilities, and provides procedures for DoD-owned equipment and other accountable property, assists DoD property managers, accounting and financial managers, and other officials; Complements the accounting and financial reporting requirements contained in DoD 7000.14-R (Reference (e))
DoDI 8320.04: Item Unique Identification (IUID) Standards for Tangible Personal Property
Establishes the IUID Registry as the master data source for Government Furnished Property (GFP)
FAR FAR 45.101: Definitions (see "Government-furnished property")
DFARS DFARS 211.274-6 (b): Contract Clauses
Describes contract clauses to include in GFP requirements
DFARS 252.211-7007: Reporting of Government-Furnished Property
Provides definitions of GFP-related terms and requirements of reporting GFP to the IUID Registry; Includes data to report to the IUID Registry and reporting procedures
DFARS 252.245-7000: Government-Furnished Mapping, Charting, and Geodesy (MC&G) Property
Outlines the definition and reporting of MC&G Property
DFARS 252.245-7001: Tagging, Labeling, and Marking of Government-Furnished Property
Establishes definition of serially-managed items and requirement of tagging, labeling and marking of GFP
DFARS 252.245-7002: Reporting Loss of Government Property
Defines loss of Government Property; Provides Contractors with procedures on how to report the loss of Government Property
DFARS 252.245-7003: Contractor Property Management System Administration
Provides guidance on what is an acceptable Contractor system or systems for managing and controlling Government Property
DFARS 252.245-7004 Reporting, Reutilization, and Disposal
Outlines procedures on inventory disposal schedules; sales of surplus property proceeds; demilitarization, mutilation, and destruction; contractor inventory; and disposal of scrap.
PGI PGI 245.1 Government Furnished Property-General
Guidance on GFP Policy; furnishing of GFP to contractors; transferring Government property accountability; GFP attachments to solicitations and awards; and contracting office responsibilities.
PGI 245.103-72
Guidance to determine if government property should furnish property to contractors
PGI 245.2 Government Furnished Property-Solicitation and Evaluation Procedures
Outlines the solicitation and evaluation procedures and detailed instructions for GFP attachments.
PGI 245.201-71 GFP Attachments to Solicitations and Awards
Provides guidance for implementation of PGI 245.201-71; Introduces electronic formats for two GFP attachments (reporting GFP as data)
PGI 245.402-71 Title to Government Property
Policy and delivery of contractor-acquired property guidance

*** Please note the change affecting contractor-performed logistics support and performance-based logistics support contracts at 245.40271 (1)(ii) ***
Memorandums Government Furnished Property Clause Compliance
Explains the use and implementation of required GFP Clauses and establishes quarterly clause compliance scorecards
Government Furnished Property Memo
Describes requirements for strengthening accountability and management of personal property owned by DoD
Contractor Acquired Property (CAP) under Cost Reimbursement Contracts and Line Items
To clarify DoD business rules for CAP
Military Equipment Valuation Contractor Acquired Property Business Rule
Clarification of when property is recorded on DoD financial statements or in accountability systems

PROCUREMENT TOOLBOX

GFP TRAINING, DOCUMENTS, AND OTHER RESOURCES

http://dodprocurementtoolbox.com/

HELPFUL LINKS

PROPERTY & EQUIPMENT POLICY

www.acq.osd.mil/pepolicy

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