Data Reporting Requirements

This appendix provides the IUID data requirements for the various populations affected by IUID policy. The referenced populations have been defined as:

  • New Procurement - Tangible items that are being procured by the Government from a vendor.
  • Government Furnished Property (GFP) - Government owned property that is in the possession of a contractor. Does not include Contractor Acquired Property (CAP).
  • Legacy - Government owned property that is in the possession of the Government.

Note: The following table is provided to denote the types of data needed. For the exact list of data elements and the associated requirements rules, please see the IUID Elements Structure document (available for download on the Data Submission Information page at: http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html#q3).

Data Requirements for End Items

Data Element

New Procurement

GFP

Legacy

Comments

UID Type

Required

Required

Required

 

UID

Required

Required

Required

 

Based on the UID Type, one or more of the following elements may be required:

Issuing Agency Code

Contingent

Contingent

Contingent

Requirement determined by UID Type.

Enterprise Identification Number

Contingent

Contingent

Contingent

Requirement determined by UID Type.

Original Part Number,

Batch or Lot Number

Contingent

Contingent

Contingent

Requirement determined by UID Type. Desired if available.

Serial Number

Contingent

Contingent

Contingent

Requirement determined by UID Type. Desired if available.

Acquisition Data:

Contract CAGE or DUNS Number

Required

Optional

Optional

 

Contract Number

Required

Optional

Optional

 

CLIN/SLIN/ELIN

Required

Optional

Optional

 

Item Description

Required

Required

Required

 

Currency Code

Required

Required

Optional

 

Unit of Measure

Required

Required

Optional

 

Acquisition Cost

Required

Required

Optional

 

Acceptance Location Code

Required

Optional

Optional

 

Shipment/Acceptance Date

Required

Optional

Optional

 

Ship To Code

Required

Optional

Optional (see comments)

For Legacy, provide current location.

Current Part Number

Contingent

Contingent

Contingent

Provided if different than Original Part Number.

Current Part Number Effective Date

Contingent

Contingent

Contingent

Provided if different than Original Part Number.

Manufacture Code and Identifier

Contingent

Contingent

Contingent

Provided if the manufacturer differs from the Enterprise Identifier.

Mark Data:

Bagged or Tagged Code

Required

Required

Required

 

Contents

Required

Required

Required

 

Effective Date

Required

Required

Required

 

Added or Removed Flag

Required

Required

Required

 

Marker Code and Identifier

Required

Required

Required

 

Medium

Required

Required

Required

 

Value

Contingent

Contingent

Contingent

Provide only if Mark data is for a native mark, not for a UII.

Custody Data:

Prime Contractor CAGE, DUNS, or DoDAAC

Not Used

Required

Not Used

 

Contract Number

Not Used

Required

Not Used

 

Received/Sent Date

Not Used

Required

Not Used

 

Status Code

Not Used

Required

Not Used

 

Other Data:

Embedded Item Information

Optional

Required

Required

See ‘Data Requirements for Embedded Items’ for details.

Data Requirements for Embedded Items

Data Element

New Procurement

GFP

Legacy

Comments

UID Type

Required

Required

Required

 

UID

Required

Required

Required

 

Item Description

Required

Required

Required

 

Parent UID

Required

Required

Required

 

Based on the UID Type, one or more of the following elements may be required:

Issuing Agency Code

Contingent

Contingent

Contingent

Requirement determined by UID Type.

Enterprise Identification Number

Contingent

Contingent

Contingent

Requirement determined by UID Type.

Original Part Number,

Batch or Lot Number

Contingent

Contingent

Contingent

Requirement determined by UID Type. Desired if available.

Serial Number

Contingent

Contingent

Contingent

Requirement determined by UID Type. Desired if available.

Manufacture Code and Identifier

Contingent

Contingent

Contingent

Provided if the manufacturer differs from the Enterprise Identifier.

Mark Data:

Bagged or Tagged Code

Required

Required

Required

 

Contents

Required

Required

Required

 

Effective Date

Required

Required

Required

 

Added or Removed Flag

Required

Required

Required

 

Marker Code and Identifier

Required

Required

Required

 

Medium

Required

Required

Required

 

Value

Contingent

Contingent

Contingent

Provide only if Mark data is for a native mark, not for a UII.

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