FAST System and DoD

The FAST (Federal Automotive Statistical Tool) system (or just “FAST”) was developed to assist fleets in meeting the data reporting requirements of Executive Order 13514, “Federal Leadership in Environmental, Energy, and Economic Performance,” Executive Order 13423 “Strengthening Federal Environmental, Energy, and Transportation Management,” the Energy Policy Acts of 1992 and 2005, the Energy Independence and Security Act of 2007, the General Services Administration’s SF82 “Agency Report of Motor Vehicle Data”, and the Office of Management and Budget’s Circular A-11 “Preparation, Submission and Execution of the Budget”. Data collected through FAST will satisfy all of these requirements.

The OSD Fleet Manager is striving to streamline this requirement using the DPAS system as a central system for data reporting. The DPAS interface should be completed before the 2014 FAST Data Calls and will pass electronically all data required for FAST reporting.  Fleet Managers are still required to validate data in FAST before approval.  Agencies using other FMIS can interface with DPAS to utilize this FAST interface as well. Training materials and other information is available below for appropriate personnel.

Data Calls Dates

Below dictates the dates which control when the various forms within the FAST system are open for editing and submitting data. The system's default dates are set by the DoD Fleet Manger, and all agency dates must fall within those system-wide dates (i.e., agency-specific data call open dates must be on or after the corresponding system default open dates and agency-specific data call close dates must be on or before the corresponding system default close dates). Close dates are specified as a "preliminary" and a "final" close date. Fleet-level users’ access to forms will close at the specified preliminary close date; forms will close to all users after the official close date.

FAST's forms open and close around four sets of dates:

  1. Actual Fleet Data

    Typically from 10/01 - 12/15, this period provides access to the forms used to report fleet data for the fiscal year just ended, including actual end-of-year inventory, actual acquisitions and disposals, fleet mileage, fleet costs, and fleet fuel cost & consumption. This is also the only period during the reporting year (aside from the short period in September prior to the official start of the FAST reporting cycle) when the forms related to hierarchy management are open for use.

  2. Forecast Fleet Data

    Typically from 10/01 - late March, this period provides access to the forms used to report fleet data for the current and next two future years. This data includes planned figures for vehicle acquisitions and disposals, fleet costs, and budget submissions. It also includes updates to the agencies' progress toward their optimal fleet as detailed in their vehicle allocation methodology (VAM) summary submission and to their fleet management plan (FMP). The FMP is due NLT 27March to the DoD FM. The template came be located at https://fastweb.inel.gov/files/static/templates/fleetmgmtplan-narrative-template.docx

  3. Fleet Budget Data

    Typically from 08/01 - late August, this period provides access to the forms used to finalize and review the agencies' fleet budget submissions to OMB as part of the A-11 process. This includes out-year projections for fleet costs and vehicle acquisitions and disposals.

  4. EPAct § 701 / EISA § 246

    Typically from 06/01 - 06/30, this period provides access to all forms associated with the submission, review, and approval of data related to EPAct Section 701 alternative fuel waivers and EISA Section 246 fueling infrastructure.


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