Fleet Management Policy

Federal Level Policy

U.S. General Services Administration (GSA) implements government-wide regulations that assist agencies conduct business.  The Federal Management Regulation (FMR) is the successor regulation to the Federal Property Management Regulation (FPMR).  It contains updated regulatory policies originally found in the FPMR.

Federal Management Regulation regarding Motor Vehicle Management in located Subchapter B – Personal Property, Part 102-34.  This part governs the economical and efficient management and control of motor vehicles that the Government owns, leases commercially or leases through GSA Fleet. Agencies will incorporate appropriate provisions of this part into contracts offering Government-furnished equipment in order to ensure adequate control over the use of motor vehicles.  FMR Bulletins concerning Motor Vehicle Management are also provided to agencies on issues not directly covered in the FMR.

Federal Property Management Regulation also has important information to guide your program.   FPMR 101.26.501 outlines regulation on new motor vehicle procurement.  FPMR 101.39 prescribes policies governing the establishment of a GSA Fleet Leasing program.  FPMR 102-5 is federal guidance for Domicile to Duty (DTD).

The U.S. Department of Energy (DOE) Federal Energy Management Program (FEMP) facilitates the Federal Government’s implementation of sound, cost-effective energy management and investment practices to enhance the nation’s energy security and environmental stewardship. The program’s Federal fleet activities serve to reduce greenhouse gas (GHG) emissions by minimizing petroleum consumption within the Federal fleet.

Federal agencies must meet numerous statutory requirements, executive orders, and other regulations surrounding GHG emission and petroleum consumption reductions as well as increased use of alternative fuels. Several requirements are listed below with a comprehensive summary available online at http://energy.gov/eere/femp/energy-management-mandates-federal-legal-authority.

Required Reporting

In accordance with the Presidential Memorandum, Federal Fleet Performance, issued May 24, 2011, and FMR Bulletin B-32, Federal agencies are required to post information on executive fleet vehicles larger than midsize sedan or non-compliant with alternative fueled vehicle requirements. For the Defense Agencies, the information is available in the 2012 Executive Fleet Summary.

Departmental Policy

In accordance with the Accountability and Management of DoD Equipment and Other Accountable Property Instruction (DODI 5000.64), accountable property records shall be established in an accountable property system of record (APSR) for all Government property purchased, or otherwise obtained (leased, transferred, donated), having:

All NTV fulfill one or more the requirements listed above and are required to have an accountable property record as established in DoD policy.

Management, Acquisition, and Use of Motor Vehicles (DOD 4500.36) is the authoritative source for DoD Fleet Management.  Lawful operation of all DoD fleet vehicles is paramount and this document will assist in generating agency level guidance and local standard operating procedures.  It covers operation and resource management, authorization and acquisition, identification and marking of motor vehicles and the use of DoD motor vehicle transport of individuals from their domicile to place of employment, commonly known as DTD. 

The U.S. Department of Energy (DOE) Federal Energy Management Program (FEMP) facilitates the Federal Government’s implementation of sound, cost-effective energy management and investment practices to enhance the nation’s energy security and environmental stewardship. The program’s Federal fleet activities serve to reduce greenhouse gas (GHG) emissions by minimizing petroleum consumption within the Federal fleet.


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