Fleet Studies by Audit Agencies

The U.S. Government Accountability Office (GAO) is an independent, nonpartisan agency that works for Congress. Often called the "congressional watchdog," GAO investigates how the federal government spends taxpayer dollars.  Similarly, the Department of Defense Inspector General (DoDIG) performs audits and studies of different facets within the DoD. Below are three studies conducted on NTV Fleets

GAO-16-136 Federally Leased Vehicles: Agencies Should Strengthen Assessment Processes to Reduce Underutilized Vehicles
January 14, 2016

Why GAO Did This Study
Federal agencies spent about $1 billion in fiscal year 2014 to lease about 186,000 vehicles from GSA. Assessing the utilization of leased vehicles is important to agency efforts to manage their fleet costs.

GAO was asked to examine federal processes for assessing the utilization of leased vehicles. This report addresses, among other objectives, (1) GSA's role in identifying and reducing underutilized leased vehicles and (2) the extent to which the processes used by selected federal agencies facilitate the identification and removal of underutilized leased vehicles, and any cost savings that could be achieved by reducing underutilized vehicles. GAO selected five agencies using factors such as fleet size, and analyzed over 15,500 fiscal-year 2014 vehicle records. At the five agencies, GAO surveyed fleet managers with at least 20 leased vehicles; reviewed fleet policies and guidance; and interviewed federal officials. These findings are not generalizable to all agencies or fleet managers.

GAO-16-455T Federal Vehicles: Composition and Management of Agency Fleets
February 26, 2016

Why GAO Did This Study
Federal agencies spent over $4.4 billion in fiscal year 2014 to acquire, operate, and maintain about 634,000 non-tactical vehicles to help carry out their missions. In recent years, Congress, the Office of Management and Budget, and the President have raised concerns about the size and cost of federal fleets. This statement describes (1) selected characteristics of the federal vehicle fleet in fiscal year 2014 and (2) some key agency responsibilities for fleet management and how selected agencies have fulfilled those responsibilities. This testimony is based primarily on GAO's January 2016 report, which examined processes at select federal agencies related to the utilization of leased vehicles.

GAO-12-780 Federal Fleets: Overall Increase in Number of Vehicles Masks That Some Agencies Decreased Their Fleets
August 2, 2012

Why GAO Did This Study
The federal fleets consist of about 449,000 civilian and non-tactical military (i.e., non-combat) cars, trucks, and other vehicles, excluding postal vehicles. Various legislation and policies have been aimed at reducing the size and changing the composition of federal fleets as a means of improving U.S. energy efficiency. Most recently, in May 2011, the President issued a memorandum calling for federal agencies to reduce oil imports by determining the optimal size of their fleets and eliminating non-essential vehicles.

GAO was asked to provide information about any change in the size and composition of federal fleets and the reasons agencies’ fleets increased or decreased over time. GAO analyzed agency fleet data compiled by the General Services Administration (GSA) to identify changes in fleet size and vehicle type from fiscal years 2005 to 2011.

GAO-13-659 Federal Vehicle Fleets: Adopting Leading Practices Could Improve Management
July 31, 2013

Why GAO Did This Study
Federal agencies (excluding the U.S. Postal Service) spend about $3 billion annually to acquire, operate, and maintain about 450,000 civilian and non-tactical military vehicles. Agencies may lease or buy vehicles from GSA, which also issues requirements and guidance on fleet management. In recent years, Congress and the President have raised concerns about the size and cost of federal agencies' fleets. In 2011, the President directed agencies to determine their optimal fleet inventories and set targets for achieving these inventories by 2015 with the goal of a more cost-effective fleet.

GAO was asked to review agency efforts to reduce fleet costs. This report addresses (1) the extent to which selected federal agencies use leading practices to manage their fleets, including their sizes and costs, and (2) any challenges these agencies face in managing their fleets and strategies they use to address these challenges.

DODIG-2013-117 Enhanced Oversight Needed for Nontactical Vehicle Fleets in the National Capital Region
August 15, 2013

DoDIG Objective
DoDIG objective was to determine whether DoD agencies and the Military Services had controls in place to accurately assess their requirements for nontactical vehicles in their National Capital Region (NCR) vehicle fleets. Specifically, we determined whether adequate controls were in place to monitor the usage, quantity, and type of vehicles owned and leased.

For this audit, we (DoDIG) classified the Components’ vehicles into three categories: staff vehicles, law enforcement vehicles, and specialty vehicles. Staff vehicles are passenger and cargo vehicles used for administrative and maintenance purposes. Law enforcement vehicles are vehicles used in apprehension, surveillance, and police or other law enforcement work. Specialty vehicles are vehicles that are not law enforcement or staff vehicles. Examples of specialty vehicles include, but are not limited to, fire trucks and trailers. We did not audit specialty vehicles.

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